Project Management Assistant

Main functions:

• Support the Engineer in the planning and monitoring of project activities.
• Follow up on the installation, assembly, maintenance, and disassembly schedule.
• Coordinate and keep project documentation up to date.
• Maintain attendance controls, distribution, and assignment of technical personnel.
• Support coordination with contractors, suppliers, and operational personnel.
• Follow up on requests and deliveries of materials, tools, and equipment.
• Verify and record the entry and use of materials destined for the project.
• Prepare progress reports, incidents, needs, and executed activities.
• Keep project control charts and databases updated.
• Support the preparation and organization of work orders and requirements.
• Follow up on technical and administrative pending items reported by the Engineer.
• Support the coordination of inspections and field visits.
• Record incidents detected during the works and follow up on their solution.
• Support the documentation of functional tests of the lighting systems.
• Coordinate information between field personnel, contractors, suppliers, and project supervision.
• Support during maintenance activities and fault correction.
• Provide support during the disassembly and removal of installations at the end of the project.
• Ensure the proper order and filing of information generated during the execution of the project.

Requirements

• University or technical studies in Electrical Engineering, Electromechanical Engineering, Electronics, Project Management, or related careers.
• Previous experience as a Project Assistant, Engineering Assistant, Project Administrative Coordinator, or similar position.
• Experience in construction, electricity, maintenance, lighting, or installation projects will be valued.
• Basic knowledge of electrical installations and lighting components.
• Ability to interpret or understand basic technical plans and diagrams.
• Proficiency in Microsoft Office, especially Excel.
• Ability to prepare reports and maintain administrative controls.
• Experience in monitoring schedules and activities.
• Ability to coordinate personnel, suppliers, and contractors.
• Excellent organization and attention to detail.
• Ability to work under pressure and meet established deadlines.
• Availability to perform field work and support operational activities.
• Availability for extended, night, weekend, and holiday schedules, depending on project needs.
• Excellent communication, follow-up, and problem-solving skills.

-Requirements-

• Minimum education: University
• 3 years of experience
• Languages: English
• Age: between 25 and 38 years

Keywords:

ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, project