Associate Executive, Innovation & Improvement Office

The Associate Executive will provide secretariat support, act as a liaison between I&I Office and internal and external stakeholders, handling administrative tasks and event planning for I&I Office as assigned.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Secretariat Support and Meeting Coordination

• a. Coordinate with internal and external parties to ensure all meeting arrangements are in place.
• b. Arrange for meeting facilities, equipment, and any other logistical needs.
• c. Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.

1. Communication and Correspondence

• a. Manage emails and other forms of correspondence in I&I common accounts.
• b. Ensure timely and accurate dissemination of information to relevant parties.

1. Office Administrative and Event Planning

• a. Assist in the planning and execution of departmental/campus events such as monthly Innovation & Improvement engagement programmes, training, annual festival and department bonding activities.
• b. Manage the department’s fixed assets(e.g. laptops), office equipment and inventory such as stationery.
• c. Assist in the administrative support for the onboarding and offboarding of staff.
• d. Assist with procurement, payment processes and tracking of programme fund expenditure.
• e. Assist with other office administrative duties.

(B) GENERAL

1. Support NHG Initiatives: Assist in newor revised NHG initiatives, programs, and events at the cluster level.
2. Corporate Event Support: Assist in the planning and support of corporate events as necessary.

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimally hold a recognised Diploma in any discipline.
• More than 2 years of relevant working experience, preferably in the healthcare sector.
• Comfortable with uncertainty in work assignments.
• Good written and organisational skills, ability to multi-task and forward-thinking.
• Good interpersonal skills with the ability to work as part of a team andindependently, cross-functional collaboration and stakeholder management.
• Proficiency in Microsoft Office.