Personal Assistant (Finance Aware)

Key Responsibilities

• Provide comprehensive executive and personal support to senior management.
• Manage complex calendars, meetings, appointments, business travel, and daily priorities.
• Prepare reports, presentations, correspondence, and business documentation with exceptional accuracy and attention to detail.
• Coordinate meetings, follow up on action items, and ensure timely execution of executive decisions.
• Assist with finance and accounting administration, including:
• Reviewing invoices, payment requests, and supporting documents.
• Monitoring business expenses and payment schedules.
• Coordinating with the Finance and Accounting team regarding financial matters.
• Reviewing basic financial reports and administrative documentation.
• Coordinate effectively with clients, consultants, government institutions, and other external stakeholders while maintaining the highest level of professionalism.
• Anticipate executive needs, identify potential issues proactively, and recommend practical solutions before problems arise.
• Handle highly confidential business information with absolute discretion and integrity.
• Support special projects and perform additional responsibilities as assigned.
• Be available to provide support beyond normal working hours whenever business priorities, deadlines, or urgent matters require.

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Finance, Accounting, Management, or a related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar executive support role.
• Good understanding of finance and accounting fundamentals, with the ability to review financial documents and coordinate effectively with finance teams.
• Excellent command of both written and spoken English and Bahasa Indonesia.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Outstanding organizational, planning, and time management skills.
• Strong analytical thinking with excellent attention to detail.
• Able to work independently while managing multiple priorities under tight deadlines.
• Dynamic, adaptable, and comfortable working in a demanding and fast-changing environment.
• Highly responsive with a strong sense of urgency.
• Willing to travel for business assignments when required.
• Willing to work beyond regular office hours whenever necessary.
• Personal Attributes

We are looking for someone who demonstrates:

• Uncompromising honesty, integrity, and professionalism.
• Loyalty and long-term commitment to the organization.
• High level of confidentiality and discretion.
• Strong ownership and accountability for every responsibility entrusted.
• Excellent interpersonal and communication skills.
• Emotional maturity and the ability to remain composed under pressure.
• A proactive mindset with the ability to anticipate needs rather than waiting for instructions.
• Flexibility, resilience, and willingness to continuously learn.
• A positive attitude, strong work ethic, and a genuine willingness to go the extra mile.
• A polished, professional, and well-groomed appearance suitable for representing senior management when required.

Preferred Qualifications

• Experience supporting Partners, Directors, Business Owners, or C-Level Executives.
• Familiarity with accounting software such as Accurate or equivalent.
• Previous experience working in a consulting firm, law firm, accounting firm, or other professional services environment.
• Experience coordinating multiple business projects simultaneously.

Skills: Secretarial Skills, Scheduling, Corporate Finance, Microsoft Office, Administration, Communication Skills, Accounting