Admin Assistant (Temp)

Role Purpose

The Administrative Assistant isresponsible for providing administrative accounts receivable (AR), andcommercial support to ensure smooth day-to-day business operations. The rolesupports quotation preparation, AR clearance, invoicing, collections follow-upand coordination with customers and internal stakeholders to ensure timelyprocessing of commercial transactions and accurate record keeping.

Key Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers forpayment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Requirements:

• Diploma, GCE O-Level, NITEC, Higher NITEC, orequivalent qualification in Business Administration, Accounting, Finance, or arelated discipline.
• No prior experience is required as on-the-jobtraining will be provided.
• Proficient in Microsoft Office applications,particularly Microsoft Excel and Word.
• Able to communicate effectively in English, bothverbally and in writing.
• Good written communication and documentationskills.
• Meticulous, organized, and able to managemultiple tasks in a fast-paced environment.
• Positive attitude, willingness to learn, andability to work independently as well as in a team environment.