Receptionist Administrator

Receptionist & Office Administrator (Full-Time) Luton – 9am to 5:30pm, Monday to Friday (Fully Office-Based)

Salary: circa £30,000 p.a. - Happy to consider paying more for anyone who can hit the ground running with a strong solid background as a Legal Receptionist or similar role - salary will be based on your level of relevant experience

Day Off on Your Birthday | Additional Paid Christmas Closure

Overview

A friendly, modern and people-focused law firm in Luton is seeking a full-time Legal Receptionist & Office Administrator. This is a key front-of-house and office-support role, ensuring the smooth running of a busy legal practice. You will be the first point of contact for clients and will take ownership of essential administrative and organisational duties across the firm.

The role is fully office-based due to the nature of the responsibilities, which include handling physical files, scanning documents, managing incoming post, greeting clients and supporting solicitors on & off site. This position suits someone who prefers stability, consistency and long-term administrative work. The firm values reliability, professionalism, strong organisational skills and a calm, steady approach.

Key Responsibilities

• Answering and directing incoming calls
• Taking accurate messages and passing them to fee-earners promptly
• Scanning incoming post and distributing to the correct departments
• Assisting with file closures and general file administration
• Meeting and greeting clients in a professional, friendly manner
• Preparing refreshments for clients and visitors
• Maintaining a clean, organised and presentable reception area
• Handling incoming/outgoing post and deliveries
• Light typing duties (letters, attendance notes, simple documents)
• Supporting fee-earners with general administrative tasks
• Booking appointments and managing the reception diary
• Providing proactive support to the wider team during quieter periods
• Keeping documents and physical files organised and in correct order
• Retrieving files and preparing documents for meetings

What You’ll Need

• Previous reception or front-of-house experience (legal or professional services preferred)
• Strong communication and client-care skills
• Confident telephone manner
• Good organisational skills and excellent attention to detail
• Ability to multitask and work proactively
• Professional, friendly and reliable approach
• Comfortable using technology and following processes
• A steady, consistent working style and confidence managing routine office duties

Benefits:

• Day off on your birthday
• Additional 4–5 days paid leave when the office closes over Christmas
• Supportive, modern working environment
• Competitive salary CIRCA £30,000 p.a. will pay more for an experienced Legal Receptionist/Legal Secretary/Legal Assistant recently

Privacy Disclosure

Thanks for reading the full advert. Finest Recruits has been instructed by our client to manage this vacancy on their behalf. We will never send your CV to any client without speaking with you first and obtaining your permission. Applying does not mean your CV will be submitted until we have confirmed your interest and suitability. Please only apply if you meet the required experience and are actively seeking a new role. Direct applications to the firm will be redirected back to Finest Recruits for registration, which may result in your application being rejected. Please feel free to call us to discuss the role or your application before applying on .