Assistant Project Coordinator

KEY RESPONSIBILITIES:

• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
• Documentation and reporting – help compile project status reports and maintain up to date project documentation under the guidance of the Project Coordinator.
• Track tasks and follow up on deadlines with team members to ensure timely completion.
• Track equipment and material usage and help coordinate deliveries to project sites.
• Update on project timelines and calendars and notify relevant stakeholders of any change.
• Maintain communication and updates to internal teams and clients where assigned by the Project Coordinator.
• Support in conducting quality checks and compiling findings for review by the Project Coordinator.
• Assist in supporting the team in coordination of transport, support documents for travel or access where needed.
• Identify and report potential project risks or delays to the Project Coordinator.
• Help ensure that safety and security protocols are being followed on sites.
• Continuously learn about the security systems and project management practices.
• Process improvement identification.
• Attend meetings as required.
• Stay updated on industry trends, emerging technologies, and customer support best practices, and proactively share knowledge and recommendations with the team.
• Team supervision and communication on work allocation
• Manage all client communication and correspondence.
• Coordination with relevant departments for work operations.
• Reporting and monitoring of ongoing activities.
• Leading team meetings or hurdles

QUALIFICATIONS:

Bachelor’s degree in engineering (electrical, electronics, or mechanical) or a related technical field. Basic proficiency in AutoCAD or similar design software; willingness to improve through training. Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.

Competence in using project management tools (e.g., MS Project, Trello, or Excel

3-4 years of experience in a technical or project support role, preferably in security systems or construction.

Candidates must have been in their current role for more than two (2) years. This is a mandatory requirement.

SKILLS:

Exposure to site work and coordination of technical teams is desirable.

• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Knowledge of customer support best practices, including customer-centricity, empathy, and active listening.