ACCOUNTING CLERK

Salary: 35,000/- per month.

Key Responsibilities

Check and respond to company emails first thing every morning , prioritizing urgent financial, supplier, and customer matters. Accurately record and update financial transactions in Odoo ERP.

Prepare and process customer quotations, sales orders, invoices, credit notes, receipts, and related documents as required. Liaise with the Sales Team to ensure completed works and sales are invoiced accurately and promptly. Follow up on pending purchase orders , supplier documentation, deliveries, and related procurement matters. Monitor customer accounts and actively follow up on due and overdue payments in line with the company’s credit control procedures. Prepare and issue customer statements and maintain accurate accounts receivable records. Ensure customer information and account records are complete, accurate, and up to date in Odoo and physical records. Carry out and assist with bank, customer, and supplier reconciliations , identifying and reporting discrepancies. Maintain proper manual filing and organization of invoices, delivery notes, credit notes, receipts, purchase orders, payment records, and other relevant financial documents . Assist in preparing financial reports and schedules required by management and the Accountant. Ensure all accounting records and supporting documentation are maintained accurately and are readily available for audit purposes. Prepare and file PAYE returns on or before the 20th of every month and maintain proper records of the submissions and payments. Prepare and file statutory deductions on or before the 9th of every month , as applicable, and maintain supporting records. Maintain confidentiality of company and customer financial information. Work closely with the Sales, Procurement, Workshop, and Management teams to ensure smooth financial and administrative operations. Perform any other accounting and administrative duties assigned by the Accountant or Management.

Required Qualifications & Skills

Diploma or certificate in Accounting, Finance, Business Administration, or a related field . At least 1–2 years’ experience in an accounting or finance-related position. Practical experience using Odoo ERP particularly invoicing, sales, purchases, and accounting functions.

Good computer skills, including proficiency in Microsoft Excel and Word . Good understanding of invoicing, accounts receivable, credit control, reconciliations, and basic accounting procedures. Knowledge of Kenya Revenue Authority (KRA) and statutory compliance requirements . Strong numerical, organizational, record-keeping, and analytical skills. Excellent communication and interpersonal skills. High level of accuracy, integrity, confidentiality, and attention to detail. Ability to work independently, meet deadlines, and effectively coordinate with other departments.