administrative assistant

Education:

Secondary (high) school graduation certificate.

Work setting:

Relocation costs not covered by employer.

Tasks:

• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Evaluate daily operations .
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Advise senior management.
• Order office supplies and maintain inventory.
• Liaise with management, union officials and HR consultants.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.

Certificates, licences, memberships, and courses :

First Aid Certificate.

Computer and technology knowledge:

• Google Docs.
• MS Excel.
• MS Word.
• MS Office.
• Simply Accounting.
• Adobe Acrobat Reader.
• Google Drive.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

Screening questions:

1. Are you available for shift or on-call work?.
2. Are you available to start on the date listed in the job posting?.
3. Do you have experience working in this field?.
4. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

1 to less than 7 months.

Employment terms options:

• Flexible hours.
• On call.
• Overtime required.
• Overtime available.

Support for youths:

• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations .

Support for mature workers:

• Applies hiring policies that discourage age discrimination .
• Offers mentorship, coaching and/or networking opportunities for mature workers .

Supports for visible minorities:

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.