Personal Assistant to Founder

We are seeking a proactive and discreet Personal Assistant to provide comprehensive support to our female Founder. The role involves managing complex, multi-time zone calendars, coordinating cross-border travel, facilitating meeting logistics, handling bilingual correspondence, maintaining confidential documentation, and addressing ad hoc business and personal matters.

Key Responsibilities

• Oversee multi-timezone scheduling, arrange meetings, and prepare briefing materials.
• Execute end-to-end international travel arrangements, including flights, accommodations, ground transportation, and reservations.
• Compose bilingual correspondence, screen communications, and prioritize non-urgent inquiries.
• Maintain confidential files, manage contact databases, and conduct background research.
• Process receipts, monitor multi-currency expenditures, and prepare reimbursement reports.
• Coordinate business hospitality and select personal administrative tasks.

Requirements

• Fluency in English and Chinese (written and spoken).
• Proficiency in Microsoft Office, Outlook Calendar, cloud-based documentation, and WhatsApp.
• Minimum of two years of experience as a Personal Assistant or Executive Assistant supporting C-suite executives.
• Uncompromising confidentiality, high emotional intelligence, proactive orientation, and strong anticipatory skills.
• Exceptional multitasking ability, meticulous attention to detail, and effective crisis management.
• Stable temperament, respect for professional boundaries, and strict discretion.

Preferred Qualifications

• Experience arranging travel between Singapore, China, and international destinations.
• Foundational knowledge of finance or invoice reconciliation.
• Prior experience supporting female leaders.

Desired Attributes: Reliable, composed, service-oriented, and self-motivated.