Personal Assistant & Business Operations Coordinator

Salary: ₦200,000 monthly

Employment Type: Full-time

ABOUT THE ROLE

Justerotics is seeking a highly organised, intelligent, proactive and trustworthy Personal Assistant & Business Operations Coordinator to work directly with the CEO.The successful candidate will serve as the CEO's right-hand person, providing administrative support while coordinating business operations, monitoring staff performance, managing daily activities and ensuring that tasks across the business are completed efficiently. We need someone who takes initiative, pays attention to details, can multitask and does not need to be constantly reminded to do her job. This is a hands-on position that requires someone who is resourceful, digitally skilled, responsible and capable of working independently.

KEY RESPONSIBILITIES

1. Executive & Personal Assistance

• Manage the CEO's daily schedule, appointments and reminders.
• Manage emails, correspondence and follow-ups.
• Organise meetings, appointments and business engagements.
• Handle assigned personal and business errands.
• Prepare reports, documents, letters and presentations.
• Ensure that the CEO's instructions and assignments are properly followed through.

2. Business Operations & Staff Management

• Monitor daily operations across Justerotics branches.
• Supervise, coordinate and follow up with staff to ensure productivity.
• Monitor staff attendance, punctuality and performance.
• Prepare employment letters and other HR documentation.
• Coordinate staff training and onboarding.
• Handle operational issues and escalate important matters to the CEO.
• Conduct periodic branch visits and operational inspections.

3. Marketing & Social Media Coordination

• Coordinate and monitor digital marketing activities.
• Assist with planning and executing advertising campaigns.
• Monitor adverts and marketing performance.
• Coordinate content creation, editing and posting.
• Supervise and inspect content produced by the marketing team.
• Ensure that marketing campaigns and promotional activities are executed as scheduled.
• Assist with promotions, product launches and seasonal campaigns.

4. Website & E-commerce Management

• Monitor the Justerotics website and ensure it is functioning properly.
• Check product listings, prices, descriptions and availability.
• Upload new products and update existing product information.
• Monitor customer orders and ensure proper order processing.
• Identify website issues and coordinate their resolution.
• Ensure the online store is updated and operating efficiently.

5. Inventory & Stock Management

• Monitor stock levels across all branches.
• Conduct periodic stock checks and inventory reconciliation.
• Receive new goods and verify quantities against delivery documents.
• Ensure proper documentation of incoming and outgoing stock.
• Monitor stock transfers between branches.
• Identify low-stock products and prepare restocking reports.
• Report discrepancies, damaged goods and missing inventory.

6. Finance & Administrative Management

• Maintain records of business expenses and operational spending.
• Monitor business bills and ensure timely payments.
• Process approved payments to vendors and service providers.
• Organise receipts, invoices and financial documents.
• Prepare basic daily, weekly and monthly expense reports.
• Monitor business purchases and expenditure.
• Assist with tracking revenue, expenses and branch performance.

7. Purchasing & Procurement

• Coordinate business purchases and procurement.
• Request quotations from suppliers.
• Compare prices and identify cost-effective suppliers.
• Follow up on pending orders and deliveries.
• Maintain supplier records and purchasing documentation.
• Ensure purchases are properly approved and documented.

8. Graphic Design & Business Documentation

• Create and update product price lists using Canva.
• Prepare simple business flyers, promotional materials and presentations.
• Edit short marketing videos when necessary.
• Prepare internal documents, reports and business correspondence.

9. Branch Coordination

• Coordinate activities across all Justerotics branches.
• Follow up with branch managers and supervisors.
• Ensure company policies and operational procedures are followed.
• Monitor branch performance and submit regular reports.
• Travel to other branches when required.

ADDITIONAL RESPONSIBILITIES

• Maintain confidentiality of all company and personal information.
• Develop better administrative and operational systems.
• Identify areas where the business can improve efficiency.
• Follow up on pending assignments until completion.
• Keep the CEO updated on important business developments.
• Represent the CEO professionally when handling assigned responsibilities.

REQUIREMENTS & QUALIFICATIONS

• Female, preferably between 25 and 35 years old.
• Minimum of OND/HND/BSc in Business Administration, Management, Accounting or a related discipline.
• Minimum of 2–3 years' experience in administration, personal assistance, business operations or a similar role.
• Excellent organizational and time-management skills.
• Good knowledge of Microsoft Word, Excel and Google Workspace.
• Proficiency in Canva and basic video editing.
• Good understanding of social media and digital marketing.
• Experience managing websites or e-commerce platforms is an advantage.
• Basic bookkeeping and financial reporting skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Willingness to travel between business locations when required.

PERSONAL ATTRIBUTES WE ARE LOOKING FOR

• The ideal candidate must be:Highly trustworthy and discreet.
• Smart, proactive and solution-oriented.
• Extremely organized and detail-oriented.
• Confident and assertive when coordinating staff.
• Able to work with minimal supervision.
• Accountable and result-driven.
• Tech-savvy and willing to learn.
• Excellent at following instructions and taking initiative.
• Able to distinguish between urgent and non-urgent assignments.

IMPORTANT: We are not looking for someone who simply waits for instructions. We need someone who can take ownership of responsibilities, anticipate problems, provide solutions and ensure that assigned tasks are completed without constant supervision.

REMUNERATION

• Monthly Salary: ₦200,000
• Accommodation in Company Quarters
• Health Insurance
• 13th Month, Leave allowance
• Performance based bonuses

HOW TO APPLY

• Interested and qualified candidates should send their CV and a brief application explaining why they are suitable for this position.
• Please send applications to: jobs@justerotics.com or WhatsApp: 08023943965
• Subject: Application for Personal Assistant & Business Operations Coordinator – Justerotics

Only shortlisted candidates will be contacted.

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