Procurement Senior Executive

Job Summary Oversee and manage end-to-end procurement activities to support project requirements, including strategic sourcing, supplier negotiations, and purchase order management for machinery spare parts and materials from local and overseas suppliers, while leading the procurement team to ensure cost-effectiveness, operational efficiency, and timely delivery. Responsibilities Lead and manage the procurement team, overseeing daily purchasing activities, task allocation, performance monitoring, and staff development to ensure efficient procurement operations. Develop and implement procurement strategies to support project requirements, operational needs, cost optimization, and business objectives. Oversee end-to-end procurement activities, including sourcing, supplier evaluation, price negotiation, purchase order management, and delivery coordination for machinery spare parts and materials from local and overseas suppliers. Review, evaluate, and approve purchase requisitions, quotations, products, and services to ensure quality, cost-effectiveness, and compliance with project specifications and company policies. Identify, assess, and onboard qualified suppliers in accordance with company procurement procedures, compliance requirements, and documentation standards. Negotiate pricing, payment terms, delivery schedules, and contractual conditions with local and overseas suppliers to achieve competitive pricing and favorable commercial terms. Establish and maintain strong relationships with key suppliers to ensure product quality, reliable supply, timely delivery, and long-term business partnerships. Oversee the preparation, issuance, validation, and maintenance of purchase orders to ensure accuracy and alignment with project requirements and approved budgets. Manage supplier contracts, procurement records, quotations, invoices, and related documentation to ensure proper recordkeeping and compliance with company procedures. Monitor purchase orders, shipment schedules, and delivery progress, coordinating with overseas suppliers, logistics providers, clients, and internal departments to resolve delays and supply issues. Oversee inventory and stock control to maintain appropriate stock levels, minimize shortages and excess inventory, and ensure materials are available to meet project schedules. Supervise the preparation and issuance of tax invoices, quotations, purchase orders, and other procurement-related documents accurately and within required timelines. Monitor procurement expenditure, analyze supplier quotations, identify cost-saving opportunities, and implement measures to improve purchasing efficiency and control costs. Manage daily procurement communications and ensure timely, professional responses to suppliers, clients, and internal stakeholders. Ensure procurement activities comply with company policies, contractual obligations, applicable regulations, and established approval procedures. Collaborate with project managers, warehouse personnel, finance teams, and other departments to align procurement plans with project schedules, material requirements, and operational priorities. Preferred competencies and qualifications Experience in procurement, purchasing, or supply chain management, preferably involving machinery spare parts, engineering materials, or project-related supplies. Leadership and team management skills, with the ability to allocate tasks, monitor team performance, provide guidance, and develop team members. Good knowledge of machinery spare parts, sourcing processes, supplier contracts, purchase order management, inventory control, and shipment coordination. Ability to work independently, make sound procurement decisions, and collaborate effectively with cross-functional teams to support project and business objectives. Bachelor’s degree in Procurement.