Document Controller
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Position overview:
The Document Controller is responsible for managing, organizing, and controlling all project documentation throughout the construction lifecycle. This role ensures proper document flow, version control, and compliance with project specifications and industry standards.
Key responsibilities
Document management
Establish and maintain document control systems and procedures
Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
Ensure proper document version control and maintain document registers
Implement and enforce document naming conventions and filing systems
Archive completed project documentation per company and regulatory requirements
Quality control & compliance
Review documents for completeness, accuracy, and compliance with project requirements
Coordinate document reviews and approvals with project stakeholders
Track document submissions, reviews, and approval status
Ensure adherence to document control procedures and industry standards
Maintain confidentiality and security of sensitive project information
Communication & coordination
Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
Distribute documents to appropriate parties according to distribution matrices
Coordinate document transmittals and maintain transmission records
Support project meetings by preparing and distributing relevant documentation
Required skills and experience:
High school diploma or equivalent required; Associate's degree preferred
8+ years of experience in document control, preferably in construction or engineering
Experience with construction project lifecycle and documentation requirements
Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
Proficiency in establishing workflows on Aconex
ISO 19650 certification or equivalent ISO quality certification
Advanced knowledge of Microsoft Office Suite, particularly Excel
Familiarity with CAD software and drawing management
Understanding of construction drawings, specifications, and technical documents
Knowledge of quality management systems (ISO 9001 advantageous)
Desired skills and competencies:
Exceptional attention to detail and accuracy
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to work under pressure and meet tight deadlines
Problem-solving skills and proactive approach
Team collaboration and interpersonal skills
Location:
On-site – Riyadh, SAU
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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