Inventory Coordinator - #1749

Your tasks

Position Summary

• The Inventory Coordinator is responsible for maintaining accurate inventory records and ensuring effective control of all warehouse stock, materials, packaging supplies, equipment, and consumables. The role supports warehouse operations by monitoring inventory movements, maintaining system accuracy in SAP, conducting inventory reconciliations, and ensuring compliance with company policies, quality standards, and internal controls.

Inventory Management

• Monitor and control inventory levels by accurately recording the receipt, issuance, transfer, and adjustment of stock within the warehouse.
• Maintain accurate inventory records in SAP and warehouse management systems.
• Ensure inventory transactions are processed promptly and correctly.
• Track stock movements and maintain proper stock location management.
• Monitor stock levels and recommend replenishment actions to prevent shortages.

Inventory Accuracy & Control

• Perform regular cycle counts and annual stock takes.
• Reconcile physical inventory against system inventory records.
• Investigate inventory discrepancies and implement corrective actions.
• Achieve and maintain inventory accuracy targets of 99.5% or above.
• Ensure integrity and accuracy of all inventory management systems.

Stock Replenishment & Planning

• Prepare material requisitions and stock replenishment requests for packaging materials, consumables, equipment, and warehouse supplies.
• Monitor inventory trends and recommend appropriate stock levels.
• Identify slow-moving, excess, obsolete, or damaged inventory and recommend corrective actions.

Documentation & Reporting

• Maintain accurate inventory records, reports, and warehouse documentation.
• Prepare inventory balance reports, stock valuation reports, and discrepancy reports.
• Compare inventories with purchase orders, sales orders, production orders, service orders, and project orders.
• Ensure proper filing and retention of inventory-related documents.

Operational Support

• Ensure all incoming materials and finished goods are received according to company procedures.
• Coordinate with Procurement, Logistics, Production, and Customer Service teams to resolve inventory-related issues.
• Follow up on delayed materials or shortages that may impact operations or customer deliveries.
• Support warehouse activities during stock takes and audits.

Compliance & Continuous Improvement

• Ensure compliance with Supply Chain Management procedures, Warehouse SOPs, Internal control requirements, and ISO Quality Management System standards.
• Support internal and external audits.
• Identify process improvement opportunities to enhance productivity and inventory accuracy.
• Maintain a safe and organized warehouse working environment.

Key Performance Indicators (KPIs)

• Inventory Accuracy ≥ 99.5%
• Timely completion of cycle counts and stock takes
• Inventory discrepancy resolution within agreed timelines
• Stock availability and service level targets achieved
• Compliance with warehouse procedures and audit requirements
• Accurate and timely processing of inventory transactions

Other Duties

• Perform any other duties and responsibilities assigned by the Warehouse Manager, Warehouse Supervisor, or management from time to time in support of business operations.

Requirements

Education

• Diploma or Certificate in Logistics, Supply Chain Management, Warehouse Operations, or related field.

• Minimum 2-3 years of inventory control or warehouse experience.
• Experience using SAP or Warehouse Management Systems (WMS) is preferred.

Skills & Competencies

• Strong knowledge of inventory control principles.
• Proficiency in SAP, Microsoft Excel, and inventory management systems.
• Good analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and coordination skills.
• Ability to work independently and within a team environment.