Supply Chain Coordinator

Sucafina is a leading sustainable coffee company, connecting coffee producers with roasters worldwide. With a rich history and a global presence, we are committed to fostering sustainable practices, innovation, and strong relationships across the coffee supply chain. Our operations span sourcing, trading, and logistics, ensuring high-quality coffee reaches consumers efficiently and responsibly. 

The Supply Chain Coordinator is responsible for managing all procurement and supply chain operations, with a hybrid work location between Mbinga and Dar es Salaam. This role manages a team of procurement officers, coordinates parchment warehouse operations from receiving through milling, and maintains critical stakeholder relationships with cooperatives, third-party mills, and government entities. The position requires strong leadership, operational excellence, and the ability to deliver accurate market intelligence while ensuring quality standards, compliance, and timely movement of coffee inventory. 

Key Responsibilities and Accountabilities  Team Leadership & Management  Lead, mentor, and manage the procurement team in Mbinga region, Tanzania  Set clear performance objectives, conduct regular performance reviews, and provide coaching to ensure team development  Ensure team compliance with company policies, quality standards, and operational procedures  Build a high-performing team culture aligned with Sucafina's values  Parchment Warehouse Operations Management  Oversee complete warehouse operations including receiving parchment coffee, quality inspection, storage, and stock management  Ensure all incoming parchment meets company quality specifications (moisture content, defect count, screen size, etc.)  Coordinate milling operations at partner mills, ensuring timely processing within agreed timelines  Maintain accurate inventory records for parchment, green coffee, jute bags, grain pro bags, and other materials  Implement proper warehouse management practices to minimize quality deterioration and losses  Procurement & Price Negotiations  Lead price negotiations with cooperatives for coffee procurement from company-owned parchment warehouse and third-party mills  Develop and execute procurement strategies to achieve volume and quality targets for the region  Ensure competitive pricing while maintaining profitability and quality standards  Monitor and manage procurement budgets and cost controls  Stakeholder Relationship Management  Build and maintain strong partnerships with cooperatives to ensure long-term supply relationships and loyalty  Manage relationships with third-party mills to ensure timely milling, quality standards, and fair business practices  Engage with government entities including Tanzania Coffee Board, local authorities, and regulatory bodies  Coordinate with the logistics team to ensure smooth stock transfers and movements  Resolve disputes and address stakeholder concerns professionally and promptly  Loss Management & Inventory Control  Monitor and report curing losses from milling operations at third-party mills  Track weight losses during stock transfers and coordinate claims recovery with mills  Prepare regular inventory reports covering company warehouse stock, third-party warehouse holdings, and materials (jute bags, grain pro bags)  Implement controls to minimize losses and optimize inventory turnover  Conduct regular stock reconciliations and physical counts  Data Management & System Compliance  Ensure accurate and timely recording of all purchases, milling activities, and stock transfers in the ERP system  Maintain complete documentation for all transactions including contracts, delivery notes, quality reports, and payment records  Ensure compliance with CESS payment tracking and government reporting requirements  Prepare and submit regular reports on procurement volumes, inventory levels, quality metrics, and financial performance. Market Intelligence & Reporting  Gather and analyze market intelligence including competitor pricing, procurement volumes, and market trends  Provide regular updates to management on regional market conditions, supply availability, and price movements  Identify opportunities and risks in the regional coffee market  Support commercial decision-making with timely and accurate market data  Ensure 100% compliance with government regulations including CESS payments, export licenses, and local requirements  Maintain quality standards throughout the procurement and milling process  Ensure traceability and proper documentation for sustainability and certification requirements  Implement and monitor adherence to company policies and procedures  Compliance & Quality Assurance  Ensure 100% compliance with government regulations including CESS payments, export licenses, and local requirements  Maintain quality standards throughout the procurement and milling process  Ensure traceability and proper documentation for sustainability and certification requirements  Implement and monitor adherence to company policies and procedures 

Key Performance Indicators (KPIs)  Achievement of regional procurement volume targets (MT)  Coffee quality metrics (rejection rate, quality score compliance)  Curing loss percentage and loss recovery rate  Timeliness of milling operations (% milled within agreed timelines)  Inventory accuracy rate (monthly reconciliation variance)  Data entry accuracy and timeliness in ERP system  Number and strength of cooperative partnerships maintained  Stakeholder satisfaction and relationship quality  CESS payment compliance (100% tracking and documentation)  Team performance and development metrics  JOB REQUIREMENTS  Experience  Minimum 2-3 years of experience in procurement, supply chain management, or agricultural commodity trading – experience in coffee is a plus  At least 3 years in a supervisory or team leadership role  Proven experience in warehouse and inventory management  Strong track record in stakeholder management and relationship building  Experience working with cooperatives and agricultural suppliers preferred  Knowledge of coffee processing, quality assessment, and grading systems is preferred  Experience in the East African coffee industry is highly desirable  Technical Competences  Strong understanding of arabica coffee quality parameters, processing methods (wet and dry milling), and grading standards  Proficiency in inventory management and stock control systems  Experience with ERP/trading systems   Advanced Excel and data analysis skills  Strong negotiation and commercial acumen  Financial literacy including budget management and cost control  Quality control and assurance methodologies  Understanding of Tanzanian coffee regulations, CESS payments, and export procedures  Knowledge of sustainable sourcing practices and certification requirements  Other requirements  Languages: Fluent in English and Swahili (written and spoken)  Travel: Extensive travel within Mbinga region in Tanzania required (up to 60-70% of time in the field)  Office Location: Based in Mbinga, Tanzania with regular visits to procurement sites, cooperatives, and mills  Physical Requirements: Ability to work in warehouse environments and rural field locations  Valid driver's license  Strong interpersonal and communication skills  Ability to work independently with minimal supervision  High integrity and ethical standards  Problem-solving mindset with strong attention to detail  Resilience and adaptability in a dynamic agricultural environment