Legal Operations Analyst

Accountabilities Manage contract intake, routing, approval workflows, and signature coordination, ensuring requests are processed efficiently and stakeholders receive timely updates.

Review contracts against established playbooks and use AI-assisted tools to identify nonstandard terms, potential issues, and questions requiring attorney review.

Support outside counsel billing operations by reviewing invoices, monitoring compliance with billing guidelines, tracking accruals, and maintaining accurate legal spend records.

Administer legal technology platforms, including contract lifecycle management and legal spend management systems, by maintaining workflows, assisting users, and ensuring data accuracy.

Use and improve AI-assisted workflows for contract intake, drafting, and review by refining prompts, evaluating outputs, and incorporating approved playbooks and attorney feedback.

Support pilots of new AI tools and use cases by collecting user feedback and monitoring accuracy, adoption, and time savings.

Develop and maintain standard operating procedures, templates, contract playbooks, and knowledge resources to promote consistency and improve access to legal guidance.

Train internal stakeholders on legal technology platforms, established procedures, and responsible AI usage.

Build and maintain dashboards and reports tracking contract volumes, turnaround times, workflow performance, and outside counsel spending, translating data into actionable insights.

Collaborate with cross-functional teams on systems integrations, workflow enhancements, and process improvement initiatives that reduce manual work and increase operational efficiency.

Help stakeholders navigate legal tools and processes, respond to contract status inquiries, and resolve routine operational questions.

Maintain accurate legal operations data and documentation while identifying opportunities to improve reporting, automation, and service delivery.

Requirements

At least 3 years of experience in legal operations, contract management, paralegal work, or a related operational role, preferably within a SaaS or technology company.

Hands-on experience with a contract lifecycle management (CLM) platform, such as Ironclad, Icertis, Agiloft, or DocuSign CLM.

Practical experience supporting contract intake, review coordination, approval workflows, and signature processes.

Demonstrated experience applying AI tools to legal or operational tasks, including developing prompts, reviewing outputs for accuracy, and refining results.

Strong organizational and time management skills, with excellent attention to detail and the ability to manage competing priorities in a fast-paced environment.

Sound professional judgment, including the ability to follow established procedures, recognize exceptions, and escalate questions or issues appropriately.

Clear written and verbal communication skills, with the ability to collaborate effectively, manage expectations, and follow through on responsibilities within a remote team.

A bachelor's degree or equivalent professional experience.

Familiarity with legal technology platforms such as Ironclad, Wordsmith, Brightflag, or comparable tools is preferred.

Knowledge of outside counsel billing, invoice review, accrual tracking, and legal spend reporting is an advantage.

Experience with Salesforce, Zip, or other systems integrated with legal workflows is beneficial.

Experience maintaining dashboards, reports, contract playbooks, standard operating procedures, templates, or training materials is preferred.

Previous experience supporting a small in-house legal team is an asset.

Familiarity with SaaS agreements, commercial order forms, and commercial open-source licensing is advantageous.

Experience testing, evaluating, or improving AI-assisted workflows is preferred.

A proactive, curious, and adaptable mindset, with an interest in legal technology, process improvement, and the responsible use of AI.

Must be legally authorized to work in the United States without requiring employer-sponsored visa support, now or in the future.

Benefits

Competitive compensation: Annual salary range of US$103,600–$148,000 , plus equity.

Fully remote work: Work from home in a remote-first environment, with offices available in Seattle and Paris for collaboration and connection.

Flexible working arrangements: Autonomy to manage your schedule while meeting responsibilities and delivering results.

Generous paid time off: Paid time off, designated quarterly wellness days, and a dedicated end-of-year wellness break.

Home office support: Resources to help establish a comfortable and productive remote workspace.

Technology stipend: Monthly stipend equivalent to US$100 net to support work-related technology needs.

Learning and development: Annual stipend for professional courses, conferences, certifications, and continued learning.

Paid parental leave: 16 weeks of paid parental leave after six months of employment.

Equity participation: Equity opportunities for all full-time employees, allowing team members to share in long-term company growth.

Comprehensive benefits: Medical coverage, retirement benefits, and paid holidays, subject to country-specific offerings.

Collaborative global culture: Opportunities to work with a distributed team and collaborate across multiple business functions and locations.

Professional growth: Hands-on experience with legal technology, contract operations, AI-enabled workflows, and continuous process improvement.

Optional interview recordings: Candidates may choose to consent to interview recordings designed to support interviewer calibration and consistent evaluations.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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