Field Events Lead

Accountabilities Event portfolio ownership: Own the conference and event calendar, determining participation, sponsorship levels, event presence, priorities, and timelines across the portfolio.

Budget management: Establish, manage, track, and report against annual event budgets, monitoring spending and registrations for individual events and maintaining strong financial discipline.

Conference execution: Plan and deliver conferences and field events end to end, including sponsorships, contracts, booth logistics, shipping, drayage, staffing, technology, and on-site execution.

Sponsorship management: Identify and scope sponsorship opportunities, negotiate agreements, coordinate contracts and documentation, and manage sponsorship execution from beginning to end.

Booth & vendor logistics: Direct booth design and construction vendors, manage shipping and assembly, coordinate AV and technology requirements, and oversee booth staffing and related event activities.

Venue & travel coordination: Manage site selection for conferences, roundtables, executive meetings, and other events, presenting recommendations to marketing leadership and coordinating hotels and room assignments for attendees, speakers, and advisors.

Vendor partnerships: Manage vendor and agency relationships, including contracts, statements of work, required documentation, signatures, deliverables, and execution. Collaborate with internal counsel when needed.

Executive & sales events: Plan and execute executive meetings, sales meetings, roundtables, webinars, client dinners, KOL engagements, and other bespoke events.

Post-event reporting: Coordinate lead capture, post-event surveys, debriefs, reporting, follow-up actions, and the organization of event assets and materials.

Cross-functional coordination: Partner with sales, executive leadership, product, clinical, operations, and marketing stakeholders to ensure events are aligned, prepared, and commercially relevant.

Project management: Track event projects, deadlines, assets, vendors, and deliverables using tools such as ClickUp and SharePoint while keeping documentation current and accessible.

Brand & organizational standards: Maintain strong knowledge of products and services and represent organizational values, customer service standards, policies, and professional expectations throughout all event activities.

Requirements

Experience: At least 6 years of professional experience in conference and event management, field marketing, sponsorship management, or a closely related discipline, with demonstrated ownership of event budgets.

Education: Bachelor’s degree required, or an equivalent combination of education and professional experience.

End-to-end event expertise: Proven track record planning and executing conferences and field events across budgeting, sponsorships, booth logistics, vendor coordination, and on-site delivery.

Contract & vendor management: Demonstrated experience negotiating and managing sponsorship and vendor contracts, including working with agencies, booth partners, and other external providers.

Executive events: Experience organizing executive-level meetings, large group events, conferences, and customer-facing experiences.

Market & industry experience: Experience in B2B market research is required; SaaS, healthcare, or cardiology/medical device experience is strongly preferred.

RFP expertise: Demonstrated experience managing request-for-proposal processes and evaluating event or vendor options.

Marketing production: Experience producing executive conferences and supporting digital, print, multimedia, video, and other event-related promotional materials.

Technology: Familiarity with project and team management platforms such as ClickUp, Smartsheet, Monday, Asana, Microsoft Project, or Salesforce; proficiency with Microsoft Office, DocuSign, Slack, and Microsoft Teams is a strong plus.

Sales programs: Experience with sales incentive programs is beneficial.

Public relations: Professional public relations experience is required.

Leadership & influence: Strong management and relationship-building skills, particularly when managing vendor partnerships and booth partners.

Organization: Exceptional organizational and time-management skills, with the ability to manage multiple events, budgets, stakeholders, and deadlines simultaneously.

Communication: Excellent interpersonal and communication skills, including the ability to influence and collaborate with stakeholders at all levels, including executive leadership and sales teams.

Adaptability: Comfortable working independently, managing ambiguity, solving problems quickly, and moving between strategic planning and detailed event logistics.

Certification: A project management or events certification such as CMP or PMP is a plus.

Remote readiness: Must maintain a dedicated and private home office, reliable high-speed internet, and professional working conditions suitable for remote collaboration.

Location & travel: Must reside and work within the contiguous United States, be legally authorized to work in the U.S., and be available for up to 25% domestic travel, with potential future international travel, for conferences, trade shows, and customer meetings.

Part-time commitment: This is a part-time position targeting approximately 20 hours per week.

Benefits

Hourly compensation: Target compensation of $45–$55 per hour , based on experience and qualifications.

Remote flexibility: Fully remote position with a flexible home-based work environment.

Part-time schedule: Approximately 20 hours per week, providing flexibility while supporting a meaningful event portfolio.

Healthcare: Eligible full-time employees receive health and prescription coverage, dental, and vision benefits; eligibility for benefits may vary based on employment status.

Financial benefits: 401(k) retirement savings plan.

Insurance: Long-term disability, short-term disability, and AD&D coverage.

Flexible spending: Flexible Spending Account and Healthcare Savings Account options.

Additional coverage: Hospital indemnity, critical illness, and accident coverage.

Employee support: Employee Assistance Program and financial wellness resources.

Paid time off: Paid time off and other applicable company benefits.

Professional development: Opportunity to work with senior leaders and cross-functional teams while contributing to high-visibility conferences and commercial events.

Travel exposure: Opportunities to attend and manage conferences, trade shows, customer meetings, executive events, and other industry gatherings.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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