Billing Specialist
Accountabilities: Invoice Management: Prepare, review, and issue accurate and timely invoices, including billable hours, expenses, and client-specific billing arrangements.
Billing Validation: Work closely with partners and internal stakeholders to confirm billing details, review time entries, and validate expenses and supporting data before invoices are issued.
Billing Schedules: Track billing calendars and deadlines to ensure invoices are consistently prepared and delivered on time.
Issue Resolution: Investigate and resolve billing questions and disputes by coordinating with internal teams and communicating clearly with clients.
Record Keeping: Maintain accurate, organized billing records and documentation, ensuring information remains complete and up to date.
Month-End Support: Contribute to month-end processes by reviewing billing data and ensuring all relevant information is properly captured.
Process Improvement: Identify recurring billing challenges and recommend practical improvements, while partnering with Accounts Receivable and collections teams to ensure a smooth transition from invoicing to payment.
Requirements
Relevant Experience: 2–5+ years of experience in billing, accounts receivable, finance operations, or a closely related field.
Billing Structures: Comfortable working with different billing models, including hourly billing, fixed fees, and retainers.
AI-Assisted Workflows: Familiarity with AI-enabled billing or accounting tools and willingness to use AI to identify anomalies, automate invoice matching, accelerate follow-ups, and streamline repetitive financial tasks.
Attention to Detail: Highly detail-oriented, with a strong ability to identify discrepancies and prevent errors before they affect clients or financial processes.
Systems Knowledge: Experience using accounting, ERP, legal billing, or similar financial management systems.
Data & Excel Skills: Solid Excel capabilities and confidence working with financial and billing data.
Communication & Organization: Clear and proactive communicator who can follow up effectively, resolve issues quickly, and manage multiple invoices, priorities, and deadlines simultaneously.
Benefits
100% Remote: Work fully remotely from Brazil.
Independent Contractor: Full-time engagement structured as an independent contractor position.
U.S. Eastern Time Alignment: Work within schedules that support U.S. Eastern Time working hours.
Client-Facing Exposure: Opportunity to collaborate directly with partners, finance teams, clients, collections, and other stakeholders.
AI-Enabled Environment: Use modern AI-assisted workflows to improve billing efficiency and reduce repetitive administrative tasks.
Process Improvement: Opportunity to contribute ideas that improve billing accuracy, efficiency, and the overall revenue operations workflow.
Global Work Environment: Work in a diverse and inclusive setting where different perspectives are valued and talented professionals can thrive regardless of location.
How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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