Associate, Talent Acquisition Operations

Accountabilities: Recruitment Data Management: Maintain accurate and complete candidate, job, and recruitment records within the applicant tracking system (ATS), regularly reviewing information to ensure data integrity and consistency.

Reporting and Analytics: Create, update, and maintain recurring and ad hoc recruitment reports to track key hiring metrics, provide operational insights, and support informed decision-making by talent acquisition teams and business stakeholders.

Data Auditing and Quality Control: Conduct regular data audits, identify discrepancies or missing information, coordinate necessary corrections, and follow up on outstanding issues until they are resolved.

ATS Administration: Support the administration and maintenance of the recruitment platform, including job postings, openings, templates, application forms, workflows, and other system configurations.

Recruitment Process Management: Help develop, maintain, and document standardized recruitment processes and workflows, ensuring that recruiters and hiring teams follow established procedures consistently.

Stakeholder Collaboration: Partner with recruiters, hiring managers, and cross-functional teams to ensure required recruitment information is captured accurately and on time, supporting smooth execution throughout the hiring lifecycle.

System Testing and Implementation: Assist with testing and implementing system enhancements, workflow changes, and new recruitment processes to ensure functionality, accuracy, and operational readiness.

Continuous Improvement: Identify opportunities to improve recruitment data quality, streamline administrative processes, reduce inefficiencies, and enhance the overall effectiveness of talent acquisition operations.

Interview Scheduling Support: Provide interview coordination and scheduling assistance when required, based on team workload and operational coverage needs.

Project and Program Support: Contribute to recruitment-related projects, talent acquisition programs, and cross-functional initiatives that support business growth and operational excellence.

Global Team Coordination: Maintain effective communication with US-based colleagues and other stakeholders, ensuring timely follow-ups, accurate information sharing, and continuity of recruiting operations across time zones.

Requirements:

Professional Experience: 2–3 years of experience in talent acquisition operations, recruiting operations, HR operations, or a similar administrative or operational role.

Applicant Tracking Systems: Hands-on experience using an applicant tracking system, including maintaining recruitment data, supporting workflows, and ensuring data accuracy. Experience with Ashby is strongly preferred.

Recruitment Reporting: Experience creating and maintaining recruitment reports, tracking key performance indicators, and working with hiring data to support operational decisions.

Technical Proficiency: Strong working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Teams, with the ability to manage data, prepare reports, and coordinate effectively with stakeholders.

Attention to Detail: A high level of accuracy and a disciplined approach to reviewing, validating, and double-checking information to maintain reliable recruitment records.

Organizational Skills: Excellent time management and organizational abilities, with the capacity to manage multiple priorities, meet deadlines, and maintain consistent quality in a fast-paced environment.

Communication Skills: Strong written and verbal communication skills, supported by professionalism, accountability, and the ability to collaborate effectively with recruiters, hiring managers, and other stakeholders.

Problem-Solving Ability: A proactive approach to identifying inconsistencies, investigating issues, following up on outstanding tasks, and taking ownership of resolutions.

Adaptability: The ability to navigate ambiguity, learn new systems quickly, and bring structure to evolving workflows, processes, and priorities.

Cross-Cultural Collaboration: Comfort working with US-based teams and global stakeholders across different time zones, with a willingness to maintain an ongoing evening or overnight schedule aligned with US business hours.

Process Improvement Mindset: An interest in identifying opportunities to enhance data quality, improve operational consistency, and make recruitment processes more efficient.

Benefits:

Remote Work: Fully remote work arrangements from India, offering flexibility in your working environment.

Comprehensive Employee Benefits: Full-time employment benefits include medical, dental, and vision insurance.

Retirement Benefits: Access to a 401(k) retirement savings plan with an employer matching contribution, subject to applicable plan terms.

Paid Time Off: Paid leave to support personal needs, rest, and work-life balance.

Professional Development: Opportunities to expand your expertise in talent acquisition operations, recruitment systems, reporting, and HR technology.

Collaborative Work Environment: Work alongside recruiters, hiring teams, and cross-functional colleagues in an inclusive, team-oriented culture.

Meaningful Responsibilities: Contribute directly to recruitment efficiency, data quality, and the hiring experience across US business teams.

Continuous Improvement Opportunities: Gain practical experience supporting system enhancements, process optimization, and operational projects.

Global Exposure: Develop experience collaborating with international stakeholders and supporting recruitment operations across different time zones.

Growth and Mentorship: Benefit from a professional environment that values accountability, teamwork, leadership, excellence, and ongoing learning.

Predictable Team Coverage: Work within an established schedule aligned with US business hours, with exact start and end times determined by team coverage needs.

Important scheduling note: This position requires a consistent evening or overnight schedule in India to support US teams, with coverage extending to at least 2:00 PM Pacific Time / 5:00 PM Eastern Time. This corresponds to approximately 2:30 AM IST during US daylight saving time and 3:30 AM IST during US standard time. The exact schedule will depend on operational requirements.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

#LI-CL1