Administrative Associate

Accountabilities Administrative Operations: Manage day-to-day administrative workflows independently, ensuring tasks are completed accurately, efficiently, and within established deadlines.

Process Documentation: Improve and maintain process documentation, standard operating procedures, and institutional records to support consistency and operational efficiency.

File and Document Management: Organize and maintain shared Google Drive systems, ensuring documents are properly structured, easy to locate, and accessible to the appropriate team members.

Data Management and Reporting: Lead data entry activities, maintain data accuracy and integrity, and prepare internal reports that support business decisions and operational planning.

Executive and Client Communication: Manage executive correspondence, oversee email communications, and coordinate professional interactions with clients, vendors, and other stakeholders.

Research and Documentation: Conduct independent research, gather relevant information, and manage sensitive or complex documentation with discretion and attention to detail.

Workflow Optimization: Identify opportunities to improve administrative processes, streamline recurring tasks, and increase team productivity.

Additional Administrative Support: Take ownership of specialized administrative assignments and contribute to broader team objectives as business needs evolve.

Requirements

Professional Experience: 3–5 years of experience in administration, executive assistance, virtual assistance, or a comparable administrative role.

Language Proficiency: Advanced English proficiency at C1/C2 level and fluency in Spanish, with the ability to communicate professionally with international clients and colleagues.

Technical Skills: Proficiency in Google Workspace and Microsoft Office, including document management, spreadsheets, email, and reporting tools.

Organizational Excellence: Strong planning, time-management, and prioritization skills, with the ability to manage multiple workflows and maintain accurate records independently.

Communication Skills: Excellent written and verbal communication, including experience managing professional correspondence and interacting with clients, executives, and vendors.

Analytical and Problem-Solving Abilities: A proactive approach to identifying issues, conducting research, improving processes, and resolving administrative challenges.

Attention to Detail and Confidentiality: Demonstrated ability to handle sensitive information responsibly, maintain data integrity, and produce high-quality work.

Education: An associate degree or bachelor's degree is preferred.

Remote Work Readiness: A quiet, dedicated home office, a stable internet connection with minimum speeds of 10 Mbps download and 2 Mbps upload, and a backup internet connection.

Availability: Ability to remain in an eligible country and avoid travel commitments during the first four months of employment to ensure successful onboarding and integration.

Values and Mindset: A dependable, action-oriented, and collaborative approach, with a commitment to high standards, helping others, taking ownership, and maintaining a positive attitude.

Benefits

Competitive Compensation: Monthly earnings equivalent to USD $696–$1,044, depending on experience.

Annual Pay Increments: Opportunities for regular compensation increases over time.

Performance-Related Bonuses: Discretionary client bonuses, with approximately 80% of clients awarding year-end bonuses.

Paid Holidays: Seven U.S. federal holidays and four paid personal time-off days.

Healthcare Support: Monthly medical insurance stipend, subject to eligibility requirements.

Wellness Benefits: Gym and wellness allowance, plus unlimited access to online fitness classes.

Special Occasion Bonuses: Birthday and work anniversary bonuses.

Team Culture: Company events, Christmas celebrations, and opportunities to connect with colleagues in a supportive, collaborative environment.

Remote Flexibility: Fully remote work, allowing you to work from an eligible location in Brazil.

Professional Development: Opportunities to strengthen your administrative expertise, develop greater ownership of business processes, and work with international clients.

Values-Driven Workplace: A culture built around action, care, outstanding performance, dependability, and positive energy.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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