administrative assistant

Education:

Secondary (high) school graduation certificate.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Assist with staff consultation and grievance procedures.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals .
• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Direct staff.
• Evaluate daily operations .
• Motivate staff.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations .
• Supervise other workers.
• Train staff.
• Establish and implement policies and procedures.
• Train other workers.
• Determine and establish office procedures and routines.
• Plan, develop and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage contracts.
• Manage training and development strategies.
• Answer telephone and relay telephone calls and messages.
• Oversee the analysis of employee data and information.
• Answer electronic enquiries.
• Oversee development of communication strategies.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Negotiate collective agreements on behalf of employers or workers.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Recruit and hire workers and carry out related staffing actions.
• Recruit and hire staff.
• Maintain and manage digital database.
• Coaching.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.
• Conduct performance reviews.
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury.
• Supervise office and volunteer staff.

Supervision:

5-10 people.

Computer and technology knowledge:

• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• MS Access.
• MS Office.
• Google Drive.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.
• Large caseload.
• Large workload.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

Screening questions:

1. Are you available for shift or on-call work?.
2. Are you available to start on the date listed in the job posting?.
3. Are you currently a student?.
4. Do you have experience working in this field?.
5. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

1 to less than 7 months.

Employment terms options:

• Shift.
• Morning.
• On call.
• Day.

Other benefits:

Free parking available.