Executive Assistant

Responsibilities:

Manage the Chairman’s calendar, appointments, meetings, correspondence, travel and daily engagements. Coordinate meetings, prepare briefs and documents, record action points, and ensure timely follow-up on the Chairman’s directives. Act as a key point of contact between the Chairman, management, clients, partners and other stakeholders. Prepare, review and maintain legal, corporate and business documents, including contracts, agreements, correspondence and reports. Manage Company Secretarial and corporate governance documentation, including Board meeting materials, minutes, resolutions and corporate records. Conduct research and provide briefs on legal, corporate, business and strategic matters relevant to the Chairman. Identify and research business opportunities, prospective clients, partnerships and strategic relationships, and coordinate follow-up activities. Prepare business proposals, presentations and other materials for meetings and engagements. Liaise with external solicitors, consultants, clients, partners and other professional advisers as directed. Maintain strict confidentiality and ensure professional handling of sensitive executive, legal and business information.

Requirements:

Bachelor's degree in Law, Business Administration, Management or a related field. 2–5 years’ relevant professional experience covering Executive Assistance, Legal Practice, Company Secretarial/Corporate Governance and/or Business Development. Strong communication, organization, research, coordination and follow-up skills. Good understanding of corporate and business environments. Proficiency in Microsoft Office and/or Google Workspace. Ability to work independently, anticipate needs and manage multiple priorities. Professional experience in Legal Practice, Company Secretarial/Corporate Governance and Business Development is highly desirable. Must be smart, presentable, well-groomed and professionally dressed. Female candidates are preferred for this role.