Assistant Project Manager/Project Manager

Your tasks

(A) Specific

• Plan and supervise daily site activities in accordance with the approved work programme and project requirements.
• Liaise with clients, consultants and site representatives on work schedules, access arrangements, deliveries, storage areas and required submissions.
• Coordinate foremen, workers and subcontractors, assign daily tasks and monitor productivity while maintaining site discipline and teamwork.
• Prepare work permits and required site forms, and ensure the necessary approvals are in place before the relevant works commence.
• Arrange Site Induction Courses (SIC) and confirm that workers meet the applicable site entry requirements.
• Check that materials, tools, equipment and machinery are available and suitable for the planned works, and report shortages or defects promptly.
• Monitor workmanship against approved drawings, specifications and client requirements, and arrange rectification of defects.
• Inspect the site daily to maintain housekeeping, safe access, worker welfare facilities and protection of existing property.
• Maintain records of work progress, completed quantities, manpower deployment and material consumption. Provide weekly updates to the Project Manager with supporting photographs and site records.
• Highlight delays, access restrictions and other site constraints early, and follow up on agreed actions with the Project Manager.
• Refer requests for additional or changed works to the Project Manager for assessment and instructions before execution.
• Coordinate site inspections, outstanding works and final handover with clients and subcontractors.

(B) General

• Perform other duties assigned by the Project Manager or Management to support project delivery and company operations.

(C) Workplace Safety and Health (WSH)

• Ensure site activities comply with applicable Workplace Safety and Health (WSH) requirements and company safety policies.
• Conduct daily toolbox meetings and safety briefings, and ensure workers understand and follow the approved Risk Assessments, Safe Work Procedures and emergency procedures.
• Ensure workers use appropriate Personal Protective Equipment (PPE) and observe site safety rules.
• Identify hazards, coordinate corrective and preventive actions, and stop unsafe work where necessary. Escalate unresolved safety concerns promptly.
• Maintain site safety records and ensure current safety procedures and work instructions are accessible to the team.
• Support the implementation and continuous improvement of ISO 45001 and other company management systems, where applicable.
• Report accidents, incidents and near misses promptly, and assist with investigations and follow-up actions.

Requirements

(A) Education, Qualifications & Special Training

• GCE ‘O’ Level, NITEC, Higher NITEC, Diploma or an equivalent qualification in a relevant field.
• Candidates without the above qualifications may be considered based on relevant site supervision experience.
• Relevant construction safety or supervisory training is an advantage.

(B) Knowledge & Skills

• Practical knowledge of building maintenance or construction site operations, including work sequencing and basic quality checks.
• Able to lead foremen and workers, coordinate subcontractors and resolve daily site issues.
• Good communication skills and a professional approach when dealing with clients and site representatives.
• Responsible, proactive and able to carry out assigned tasks independently with minimal supervision.
• Good planning, time management and coordination skills, with attention to site records and follow-up actions.
• Able to use Microsoft Office and digital tools to prepare progress updates, maintain records and communicate site matters.

(C) Experience

• Preferably at least 2 years of relevant experience in site supervision, building maintenance or construction works.
• Experience in cyclical maintenance, repair and improvement works, or coordinating works within occupied premises, is an advantage.