Admin Officer

Responsibilities Produce and distribute correspondence memos, letters, faxes, and forms to support effective communication Develop and maintain organized filing systems to ensure easy retrieval of documents Order and manage office supplies to maintain adequate inventory levels Submit and reconcile expense reports accurately to support financial tracking Provide courteous support and information to visitors, answering questions and requests promptly Research and create presentations to assist in information sharing and decision-making Generate reports to summarize data and support operational needs Prepare and monitor invoices to ensure timely billing and payments Ensure operation of office equipment by performing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques Maintain supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies Perform administrative duties such as filing, typing, copying, binding, and scanning to support office functions Organize travel arrangements to facilitate staff mobility Handle sensitive information confidentially to protect company data Take accurate minutes during meetings to document discussions and decisions Coordinate office procedures to optimize workflow and efficiency Respond to inquiries via email, telephone, or face-to-face to provide timely assistance Resolve administrative problems to maintain smooth office operations Receive, sort, and distribute mail to ensure proper delivery Manage staff appointments to support scheduling needs Oversee and supervise junior staff to ensure quality and productivity Maintain up-to-date employee records to support HR functions Coordinate repairs to office equipment to minimize downtime Implement clerical duties and administrative processes to support daily operations Conduct data entry accurately to maintain information systems Handle basic HR-related matters including payroll, CPF, and MOM communications confidently Perform other administrative duties as required to support the team Preferred competencies and qualifications Experience in the Oil & Gas Industry Prefer those with basic accounting & HR knowledge. Other Information Work Location: Toh Guan Road East