HR Executive
Recruitment
Coordinate job postings and manage applicant submissions
Prepare pre-employment documents & ensure completeness of application submissions
Liaise with clients for candidate approvals including submission and follow-ups
Onboarding
Handle work pass process
Prepare and explain employment contracts and follow up on signed LOAs & Addendums
Create and maintain employee P-files
Arrange agreements for onboarding ( PPE & Company assets )
Set up new joiner accounts under HRIS and conduct pre-commencement briefings
Notification to site admin/client on commencement dates
Conduct orientation & track/ follow up on signed onboarding documents and orientation forms
Operations
Manage staff movement ( New join/resigned staff/transfer staff etc) & update monthly manpower report
Support in payroll process ( i.e HR/finance report, masterlist, payslip etc)
Manage leave records, approvals, notifications and acknowledgements
Source & arrange stand-in, inform client/site/finance department
Dissemination, aknowledgement and keeping record of signed policies
Handle staff enquiries/grievances/ disciplinary cases
Managing appraisal (if required)
Training
Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.
Offboarding
Collect resignation reason and formal acknowledgement
Notify internal and client/site teams of departure
Check through final timesheet submission
Manage offboarding checklist and handover process
Requirements:
Diploma or Degree in HRM, Business Administration or related field
Minimum 2 years of relevant HR Experience, preferably in a generalist or operations role
Experience handling multi-site or client- facing HR coordination
Familiarity with Singapore employment laws and statutory requirements
Proactive and able to work in a fast paced environment
High Attention to detail and accuracy