Purchasing Manager - Packaging Materials
Purchasing Manager – Packaging Materials
Company: PT Jay Ecommerce Indonesia (Zoicy Skincare) Department: Purchasing / Procurement Employment Type: Full-Time
Key Responsibilities
- Strategic Sourcing & Procurement
Develop and execute purchasing strategies for packaging materials, including cardboard boxes, corrugated cartons, bubble wrap, protective packaging, wrapping materials, and other packaging supplies. Identify, evaluate, and establish partnerships with reliable packaging suppliers and manufacturers across Indonesia. Build an extensive supplier database to ensure competitive pricing, product quality, and reliable supply availability. Lead supplier negotiations to secure the best pricing, payment terms, and procurement conditions. Source alternative suppliers to minimize procurement risks and ensure business continuity.
- Supplier & Vendor Management
Develop and maintain strong relationships with packaging manufacturers, distributors, and suppliers nationwide. Continuously evaluate supplier performance based on quality, pricing, lead time, service reliability, and delivery accuracy. Conduct supplier assessments and negotiate long-term partnerships with strategic vendors. Expand the company's vendor network across different regions of Indonesia to support operational and business needs.
- Packaging Materials & Inventory Management
Monitor inventory levels and procurement requirements for packaging materials to ensure sufficient stock availability. Coordinate with warehouse, operations, and marketing teams to forecast packaging material demand. Ensure packaging materials meet the required specifications, dimensions, durability, and quality standards. Optimize inventory planning to prevent stock shortages, overstocking, and unnecessary procurement costs. Manage procurement planning based on business demand, sales volume, and operational requirements.
- Cost Control & Budget Management
Monitor purchasing budgets and ensure procurement activities align with company financial targets. Analyze supplier quotations, market prices, and packaging material costs to identify cost-saving opportunities. Conduct regular price comparisons and benchmarking across multiple suppliers. Implement cost optimization strategies without compromising packaging quality and operational efficiency.
- Procurement Documentation & Payment Monitoring
Manage end-to-end procurement documentation, including Purchase Orders (PO), invoices, Delivery Orders (DO), quotations, and other supporting documents. Monitor supplier payment schedules, including down payments, partial payments, and final settlements. Coordinate with Finance to ensure accurate payment processing and timely vendor settlements. Maintain organized purchasing records and supplier databases for reporting and audit purposes.
- Cross-Functional Coordination
Collaborate with Warehouse, Operations, Marketing, Finance, and other relevant departments to ensure packaging materials meet business requirements. Coordinate packaging specifications, purchasing schedules, and delivery timelines with internal stakeholders. Ensure timely delivery of packaging materials to designated warehouses and operational locations. Provide procurement updates, supplier recommendations, and purchasing reports to management.
- Market Research & Supplier Development
Conduct ongoing market research on packaging material prices, supplier capabilities, and industry trends across Indonesia. Identify potential manufacturers and suppliers offering competitive pricing, innovative packaging solutions, and reliable production capacity. Develop a comprehensive nationwide supplier network to strengthen the company's procurement capabilities.
Requirements
Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Industrial Engineering, or a related field. Minimum 3–5 years of experience in Purchasing, Procurement, or Strategic Sourcing, with at least 1–2 years in a supervisory role. Experience in packaging materials procurement, preferably in FMCG, beauty, skincare, e-commerce, or manufacturing industries. Strong network of suppliers and manufacturers for packaging materials, including cardboard boxes, corrugated cartons, bubble wrap, and other packaging supplies across Indonesia. Proven experience in supplier sourcing, price negotiation, vendor management, and cost optimization. Familiar with procurement processes, inventory management, and payment flow procedures. Strong understanding of procurement documentation, including PO, DO, invoices, and payment supporting documents. Excellent negotiation, analytical, communication, and stakeholder management skills. Proficient in Microsoft Excel and procurement-related reporting. Strong ability to manage multiple purchasing requirements under tight deadlines. Detail-oriented, proactive, cost-conscious, and target-driven.
Preferred Qualifications Experience managing a nationwide supplier network. Background in skincare, cosmetics, FMCG, e-commerce, or packaging manufacturing. Experience in bulk purchasing and long-term supplier contract negotiation. Strong connections with packaging manufacturers and distributors throughout Indonesia.
Skills: Material Purchasing, Industrial Purchasing, Procurement, Purchasing Negotiation, Supplier Development, Commodity Purchasing, Procurement Management, Vendor Management, Supplier Management, Purchasing