ADMINISTRATIVE ASSISTANT. Experience in preparing tender documents

Qualifications :

Ø  Diploma in Business Administration, Office Administration, Secretarial Studies, Procurement, or a related field. Bachelor's degree is an added advantage.

Ø  At least 1 year of experience in an administrative or office support role.

Ø  Ability to multitask and work under minimal supervision.

Ø   Experience in preparing tender documents or procurement support is an added advantage.

Ø  Experience managing official email correspondence.

Ø  Ability to search and identify tender opportunities from government and private procurement portals.

Ø  Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ø  Excellent typing and document formatting skills.

Ø  Ability to prepare professional meeting minutes.

Ø  Excellent written and verbal communication skills.

Ø  Willingness to travel locally for meetings when required.

Ø  Strong organizational and time management skills.

Ø Possesses excellent communication and coordination skills, as well as intercultural communication abilities.

Key responsibilities :

·         Provide administrative and clerical support to the Managing Director and management team.

·         Coordinate logistics for service engineers and other staff.

·         Monitor the company email daily and respond or escalate correspondence appropriately.

·         Prepare, compile and submit tender documents.

·         Search for and track available tender opportunities.

·         Follow up on customer payments and maintain payment records.

·         Attend meetings with the Managing Director and senior management to record accurate minutes.

·         Schedule meetings, appointments and travel arrangements.

·         Maintain filing systems, both electronic and physical.

·         Perform any other administrative duties assigned.