Personal Assistant

Your tasks

We Are Hiring Personal Assistant to CEO to manage the CEO’s private matters, including children’s education coordination, personal schedules, travel arrangements, and property administration. This position involves direct coordination with the CEO’s children, schools, tutors, and service providers. We are looking for someone who combines professionalism and discretion with strong communication skills and a hands-on approach.

• Children’s Education Coordination: Manage school calendars, assignment and exam deadlines, tutoring schedules, extracurricular activities, and academic competition arrangements.
• School & Tutor Liaison: Monitor Google Classroom and relevant school platforms, communicate with teachers and tutors, and keep the CEO informed of important updates and required actions.
• Private Matters & Scheduling: Coordinate personal appointments, calendars, documentation, and day-to-day administrative needs with efficiency and confidentiality.
• Travel & Visa Arrangements: Organize flights, accommodation, itineraries, visa applications, and travel documentation for domestic and international trips.
• Property Administration: Coordinate payment deadlines, tenant communications, lease renewals, rental listings, property searches, and maintenance arrangements.
• AI & Digital Productivity: Use Google Workspace and AI tools to streamline research, scheduling, documentation, and follow-ups while safeguarding confidential information.

Requirements

• Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Fluent English, both spoken and written.
• Comfortable interacting with school-age children and coordinating their educational activities.
• Proficient in Google Workspace and practical use of AI tools.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Proactive, resourceful, and consistent in following tasks through to completion.
• Trustworthy, discreet, and adaptable to changing schedules and priorities.

Skills:

• Google Docs
• Google Sheets
• Microsoft Office
• Communication Skills
• Organizational Skills
• Scheduling
• Administration
• Secretarial Skills
• Microsoft Outlook
• Microsoft 365