Project & Office Administrator

We are looking for a responsible and well-organised Project & Office Administrator to support our construction projects and daily office operations.

Key Responsibilities

Project Administration:

• Coordinate with clients, supervisors, workers, subcontractors and suppliers
• Follow up on work schedules, site progress and project requirements
• Prepare quotations, purchase orders, work orders and project documents
• Arrange materials, deliveries, workers and site appointments
• Maintain job sheets, completion photos and project records
• Assist with progress claims, invoices and supporting documents
• Follow up on outstanding matters to ensure work is completed on time
• Attend site meetings or conduct occasional site visits when required

Office Administration:

• Handle general office administration, filing and data entry
• Answer calls, emails and customer enquiries
• Maintain employee, worker and project records
• Assist with attendance, leave, training and permit documentation
• Coordinate office supplies, purchases and equipment servicing
• Provide administrative support to management and the operations team
• Perform other relevant duties when required

Requirements:

• Diploma or relevant qualification preferred
• Experience in construction, renovation, facilities management or a related industry is an advantage
• Proficient in Microsoft Word, Excel and email correspondence
• Able to communicate effectively in English
• Responsible, organised and able to manage multiple tasks
• Comfortable communicating with clients, workers, suppliers and subcontractors
• Able to work independently and follow up closely on assigned matters
• Candidates without construction experience may be considered if they are willing to learn

Interested applicants may email their résumé to jgcchristychen@gmail.com .

Please include your current and expected salary, availability and relevant work experience. Only shortlisted candidates will be contacted.