Admin Executive

We are looking for a responsible and well-organised Admin & Project Support Executive to support our daily office operations, invoicing, HR and accounting administration, as well as provide coordination support to our project team.

Key Responsibilities HR Support

• Maintain employee records, attendance, leave and medical certificates
• Assist with payroll preparation and employee claims
• Support recruitment, onboarding and offboarding processes
• Prepare employment letters, HR forms and other staff documents
• Assist with work permit-related administration and other HR matters

Administrative & Invoicing

• Prepare quotations, invoices, credit notes and other supporting documents
• Follow up on outstanding documents, approvals and payments
• Maintain proper filing of invoices, purchase orders, delivery orders and project records
• Handle general office administration and correspondence

Accounts Support

• Assist with accounts payable and accounts receivable
• Record supplier invoices and update payment records
• Liaise with suppliers, customers, accountants when required

Project Team Support

• Assist the project team with quotations, submissions, reports and documentation
• Follow up on job sheets, work orders, purchase orders and project claims
• Coordinate with project managers, supervisors, suppliers and clients
• Monitor project documentation and ensure records are properly maintained
• Provide general administrative support to ensure projects run smoothly

Requirements

• Diploma or relevant qualification in Business Administration, Accounting, Human Resources or a related field
• Previous experience in administration, invoicing, basic accounts or HR support is preferred
• Proficient in Microsoft Office, especially Excel and Word
• Basic knowledge of accounting software will be an advantage
• Able to communicate effectively in English
• Organized, responsible and attentive to detail
• Able to handle multiple tasks and follow up independently
• Comfortable working closely with both office and project teams
• Experience in the construction industry will be an advantage

Interested applicants may email their résumé to jgcchristychen@gmail.com . Please state your current salary, expected salary and availability in your application.

Only shortlisted candidates will be contacted.