administrative assistant
Education:
Bachelor's degree.
Tasks:
- Motivate staff.
- Open and distribute mail and other materials.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Order office supplies and maintain inventory.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Perform basic bookkeeping tasks.
Computer and technology knowledge:
- MS Excel.
- MS Outlook.
- MS Windows.
- MS Word.
- Electronic scheduler.
- Database software.
- IBM Lotus.
- MS Office.
- Simply Accounting.
Technical terminology:
- Legal.
- Financial.
- Business.
Area of specialization:
- Correspondence.
- Reports and records.
- Financial statements.
- Invoices.
- Accounting.
Transportation/travel information:
- Own vehicle.
- Valid driver's licence.
- Public transportation is not available.
Work conditions and physical capabilities:
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Large workload.
- Work with minimal supervision.
- Physically demanding.
Personal suitability:
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Accurate.
- Client focus.
- Reliability.
- Time management.
- Accountability.
- Dependability.
- Due diligence.
- Quick learner.
Screening questions:
- Are you available to start on the date listed in the job posting?.
- Do you have experience working in this field?.
- Do you have the required certifications listed in the job posting?.
Experience:
5 years or more.
Employment terms options:
- Day.
- Overtime available.
Financial benefits:
- Mileage paid.
Other benefits:
- Free parking available.
- Parking available.