Business Support Associate
Your tasks
We’re looking for a sharp, proactive business professional to join our corporate office. You’ll support the business at a senior level by coordinating schedules, streamlining processes, and making sure things get done without needing to be chased. You’ll be given a task, not a script, and we expect you to take it from brief to done and come back with solutions, not obstacles.
What you’ll do
- Coordinate calendars, meetings, and logistics across the corporate office and teams across the business
- Track actions, deadlines, and deliverables, and close the loop without being prompted
- Spot inefficiencies in everyday processes, reporting, and communication, and improve them
- Prepare summaries, data pulls, trackers, and presentations that help leaders make decisions quickly
- Liaise with colleagues and stakeholders across departments with professionalism and discretion
- Adapt quickly when plans change, finding the workaround and keeping things moving
- Handle confidential information with complete discretion
What success looks like
- Tasks are completed without chasing
- Issues arrive with a proposed solution attached
- Schedules and processes run smoothly
- Colleagues see you as someone who gets things done
Requirements
How we expect you to work
- Take ownership of tasks and run with them, bringing a recommended answer rather than a list of open questions
- Solve problems instead of reporting them, finding the alternative and coming back with a solution
- Anticipate needs and act before being asked
- Communicate with confidence at all levels and make sensible judgment calls
What we’re looking for
- 2 to 4 years in business support, coordination, operations, or a similar corporate role
- Analytical, resourceful, and solutions-focused
- Confident communicator, both written and verbal
- Highly organized, able to juggle competing priorities calmly
- Strong Microsoft 365 or Google Workspace skills, with good Excel and PowerPoint
- Discreet, reliable, and professional
- Bachelor’s degree preferred
- Experience in media, publishing, or a fast-paced corporate environment is a plus