Administrative & Executive Support Specialist

IQS is seeking a highly organized and detail-oriented Administrative Specialist to support management and the wider team in day-to-day administrative, operational, and coordination activities.

The role involves managing business correspondence and documentation, coordinating meetings and business travel, supporting client and supplier communication, assisting with proposals, contracts, reports, and presentations, and coordinating office logistics and shipments.The ideal candidate should have at least 3 years of relevant administrative, executive assistance, or operations experience, strong organizational and communication skills, excellent written and verbal Armenian and English, and the ability to manage multiple priorities with accuracy, discretion, and professionalism.

The position requires a proactive and reliable individual who can work independently, handle confidential information, and provide effective administrative support in a fast-paced business environment.

  Administrative & Executive Support

Coordinate calendars, schedule meetings, and manage business travel arrangements for management.

Prepare business correspondence, official letters, contracts, proposals, reports, and presentations.

Handle incoming calls, emails, and other correspondence professionally and accurately.

Organize and maintain physical and digital files, records, and corporate directories.

Operations & Logistics

Coordinate shipments and documentation with courier and freight companies (e.g., FedEx, DHL).

Track and place office supply orders and maintain appropriate inventory levels.

Coordinate office maintenance and related administrative services.

Client Communication & Internal Support

Serve as a point of contact for clients and suppliers and manage incoming requests.

Collaborate with colleagues and support internal projects, research, and reporting as needed.

Ensure timely preparation and submission of assigned documents, proposals, and reports.

Education & Experience

Bachelor’s degree required.

Minimum 3 years of experience in office administration, executive assistance, or a similar role.

Experience preparing business correspondence, official documents, proposals, and other business materials.

Experience coordinating business travel, including flights, accommodation, and related arrangements.

Experience working with contracts, proposals, reports, and other business documents.

Experience communicating professionally with clients, suppliers, and other external stakeholders.

Experience coordinating shipments, deliveries, and logistics with courier or freight companies.

Technical Skills

Strong proficiency in Google Workspace tools, including Docs, Sheets, Slides, Forms, Meet, Calendar, etc.

Fluency in Armenian and English (verbal and written) is required, with strong business English writing skills. Knowledge of Russian is considered an advantage.

Soft Skills

Exceptional organizational and time-management abilities.

High level of responsibility, accuracy, and attention to detail.

High level of discretion and ability to handle confidential and sensitive business information.

Ability to multitask, work independently, and prioritize in a fast-paced environment.

Strong interpersonal and communication skills.

Adaptable and eager to learn.