Office Manager & Executive Assistant - Investment Banking

Office Manager & Executive Assistant - Investment Banking

Frankfurt | €70,000 - €80,000 + Bonus & Benefits | Permanent 4 days in the office required

An international investment bank is seeking an experienced Office Manager / Executive Assistant to join its Frankfurt office, supporting senior investment banking professionals while taking responsibility for the smooth day-to-day running of the office.

This is a senior, varied position combining high-level Executive Assistant support with hands-on Office Management responsibilities . You will operate at the heart of a busy investment banking environment, working closely with senior stakeholders, clients and international support teams.

The successful candidate will be fluent in both German and English and bring a strong track record in Executive Assistant and/or Office Management positions. Previous experience within banking, financial services or a similarly fast-paced professional environment would be highly advantageous.

The role

Working as a key point of contact for the Frankfurt office, your responsibilities will include:

• Providing high-level EA support to Managing Directors and other senior banking professionals
• Managing complex diaries, appointments and senior-level client communications
• Coordinating travel and detailed itineraries for client meetings across the DACH region
• Organising internal and external meetings, including meeting rooms, catering and guest arrangements
• Processing expenses, invoices and associated administration accurately and efficiently
• Managing the day-to-day operation and infrastructure of the Frankfurt office
• Coordinating office suppliers, facilities, maintenance and other service providers
• Acting as a key interface with international functions including HR, IT, Finance and Real Estate
• Planning and coordinating client events across the DACH region
• Supporting recruitment events and liaising with international recruitment colleagues
• Building effective relationships with colleagues and senior stakeholders across Frankfurt and other international offices

What we're looking for

You will be an accomplished EA and/or Office Manager who is comfortable operating in a highly professional, fast-moving and pressurised environment .

You will need:

• Fluent German and English - essential
• Strong previous experience as an Executive Assistant and/or Office Manager
• Ideally, experience gained within banking, investment banking, financial services or a comparable corporate environment
• Experience supporting senior executives and managing competing priorities
• Exceptional organisational and multitasking skills
• Excellent attention to detail
• Confidence communicating with senior stakeholders and clients
• A resilient, proactive and collaborative approach
• Strong discretion when handling confidential or sensitive information
• Excellent Microsoft Office skills, particularly Outlook, Word and Excel

This is an office-based, relationship-driven position and requires a minimum of four days per week in the Frankfurt office . Some travel within Germany may occasionally be required when supporting client events.

Inventum Group is acting as an Employment Agency in relation to this vacancy.