Project Administrator / Document Controller

Prepare Letter of Appointment (LOA) for IEPL & subcontractors’ teams

Apply for Notification for Commencement of Earthworks submissions and manage all related documentation which includes renewing of plant maps and applications

Prepare & maintain version control of Project & Safety Files for each project

Handle printing, laminating, and distribution of on-site documents, including safety posters, permits, and signage

Assist in MHA clearance forms, Jurong Island Pass applications, and Safety Induction Course & Project Safety Review name list

Maintain control of all incoming and outgoing documents digitally & hardcopy (Pipe Installation Report, Cable Cutting Record, Service & Maintenance Report)

Support the Project Engineer with day-to-day paperwork and coordination work

Assist in scheduling meetings and taking down key notes or action items.

Assist in preparing documentation packages for client or internal submission

Requirements:

Meticulous, detail-oriented, and highly organized with strong time management skills

Able to work independently, prioritize tasks effectively, and manage tight deadlines

Basic knowledge in Microsoft applications including Word, Excel and PowerPoint