Secretary – Junior & Operations Support

We are a growing business group with a diverse portfolio across printing & packaging, lifestyle & hospitality, and automotive services, integrated within a one-stop service ecosystem. As our business continues to grow, we are looking for a Junior Secretary & Operations Support who is organized, proactive, communicative, and eager to learn and grow with the company. This role will support daily administrative activities, scheduling, communication, documentation, coordination, and operational follow-up across the business.

Key Responsibilities

• Manage schedules, meetings, appointments, and daily administrative activities.
• Coordinate communication and follow up with internal departments and external parties.
• Prepare meeting schedules, documents, presentations, reports, and other administrative materials.
• Take meeting notes and assist in monitoring follow-up actions and assignments.
• Support administrative and operational activities across departments and business units.

Coordinate and follow up on tasks, requests, and operational needs from management.

• Organize and maintain documents, files, schedules, and important information.
• Assist with meeting arrangements, business trips, appointments, and other business activities when required.
• Monitor pending tasks and provide timely follow-up to ensure activities are completed.
• Support management and teams with other administrative or operational tasks as needed.

Qualifications

• Minimum Bachelor’s degree in any relevant field.
• Fresh graduates are welcome to apply.
• Candidates with 1–2 years of experience as Secretary, Admin, Personal Assistant, Operations Support, or similar roles are preferred.
• Good communication skills in Bahasa Indonesia; basic to good English communication skills is an advantage.
• Familiar with Microsoft Office and Google Workspace, especially Word, Excel, PowerPoint, and Google Sheets.
• Comfortable using AI-based productivity tools to support administrative work, research, documentation, and daily tasks.
• Well-organized, detail-oriented, and able to manage multiple tasks.
• Proactive, responsible, responsive, and willing to learn.
• Good interpersonal and communication skills.
• able to work independently as well as collaboratively with different departments.
• Comfortable working in a fast-paced and dynamic business environment.
• Mandarin proficiency or previous experience supporting management will be an advantage.

Ideal Candidate

• We are looking for someone who is:
• Eager to Learn & Grow
• Organized & Detail-Oriented
• Proactive & Responsive
• Good Communicator
• Tech-Savvy & AI-Friendly
• Reliable & Responsible
• Adaptable & Fast Learner

Skills: Microsoft Office, Administration, Communication Skills, Secretarial Skills, AI Systems, Corporate Law, Organizational Skills, Corporate Finance