Project & Operations Coordinator
About the company
Instabus is a photo booth and entertainment business based in Bali. We create unique photo experiences, events, and souvenirs using our vintage VW minibus.
Your tasks
This is not a typical administrative job. You will work on different projects, research new ideas, coordinate activities, and help develop our business.
Job Responsibilities
- Project Coordination: Help plan, organize, and execute new business projects from start to finish.
- Research & Development: Research new products, services, creative ideas, and business opportunities.
- Supplier Management: Find suppliers, compare prices, negotiate, and coordinate purchasing.
- Events & Activities: Help organize themed events, promotional campaigns, decorations, and entertainment activities.
- Daily Operations: Coordinate staff schedules, monitor activities, and ensure tasks are completed on time.
- Marketing Support: Assist with marketing plans, promotional materials, social media activities, and basic Canva designs.
- Administration: Manage spreadsheets, documents, expenses, reports, and general office tasks.
- Problem-Solving: Find practical solutions, follow up on assignments, and take responsibility for completing projects.
Requirements
We are looking for a creative, organized, and proactive person to join our team.
- Good spoken and written English.
- Strong organizational and communication skills.
- Comfortable using Microsoft Office, Google Workspace, and Canva.
- Good research and problem-solving abilities.
- Able to work independently and manage multiple tasks.
- Creative, curious, responsible, and willing to learn new things.
- Detail-oriented with good time management skills.
- Comfortable communicating with suppliers, partners, and team members.
- Experience in administration, project coordination, events, or operations is an advantage.
- Working Information
Who We're Looking For We value attitude, independence, and problem-solving skills more than years of experience.
We're looking for someone who doesn't just wait for instructions but can research unfamiliar topics, suggest solutions, and take responsibility for getting things done.
Skills:
- Teamwork
- Problem Solving
- Canva Design
- Event Planning
- Customer Service
- English Communication
- Communication
- Microsoft Office
- Organizational Skills
- Vendor Management / Procurement
- Project Management
- Research Skills
- Microsoft Excel
- Time Management
- Attention to Detail
- Administration
- Analytical Skills
What we offer
You'll have the opportunity to work on a variety of creative projects and grow together with our business.
Other
Location: Jalan Raya Padonan, Canggu, Bali Working Days: Monday–Friday Working Hours: 9:00 AM–5:00 PM Employment: Full-time, office-based