admin executive

About the company

*Company: Inspired Homes Pte Ltd Industry: Construction / Landed Residential Design & Build Job Type: Full-Time Working Days:** 5.5 Days per Week

Your tasks

We are looking for a meticulous, organised and proactive Admin Executive to support our daily office operations and construction projects.

The successful candidate will be responsible for project documentation, administrative coordination, record-keeping and follow-ups with internal departments, suppliers and subcontractors.

• Provide daily administrative support to management, project teams and site personnel.
• Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.
• Assist in preparing and tracking project progress claims, billings and supporting documentation.
• Perform accurate data entry and ensure all project and administrative records are regularly updated.
• Organise and maintain proper digital and physical filing systems, including contracts, drawings and project correspondence.
• Respond promptly to phone calls, emails, WhatsApp messages and general enquiries.
• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, approvals, submissions, orders and deadlines, ensuring timely follow-up.
• Coordinate material orders, deliveries, appointments and other project-related arrangements.
• Assist with staff and worker administrative records, attendance and MOM-related documentation.
• Prepare routine project status updates, administrative reports and meeting minutes.
• Handle general office administration and other assigned duties.

Requirements

We are looking for someone who is responsible, attentive to details and able to ensure that assigned matters are properly followed through to completion.

• Minimum Diploma or equivalent qualification.
• Previous experience in administration, preferably in the construction or engineering industry.
• Proficient in Microsoft Excel, Word and general office applications.
• Highly meticulous, accurate and detail-oriented, particularly in paperwork and record-keeping.
• Proactive, responsible and resourceful with good problem-solving skills.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Able to work independently and follow through on outstanding matters without constant reminders.
• Positive working attitude with good communication and interpersonal skills.
• Comfortable working in a fast-paced environment.
• Ability to communicate in Mandarin is preferred for coordination with Mandarin-speaking workers and suppliers.

How to apply

Please submit your resume in PDF format only.