senior accounting clerk

Your tasks

Job Summary Responsible to provide financial, accounting and administrative support services and to process employee payroll.

Key Accountabilities

• Review and process vendor and client invoices, ensure proper GL coding and approvals, and facilitate vendor and client payments.
• Ensure accurate and timely recording and analysis of financial transactions.
• Perform reconciliation of bank accounts, credit cards, and ledger accounts.
• Completes HST, EHT and other reporting as required.
• Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
• Receives payment from clients, reconciles, and prepares bank deposits
• Prepares month-end and year-end entries, completes monthly account reconciliations, and supports the annual audit process
• Tracks specific program financial allocations (Passport and individual client budgets), generates reports, and reports variances
• Prepares monthly/quarterly/annual financial reports for the Executive Director.
• Assists in the preparation of annual budgets, Ministry quarterly financial reports and statistical reports.
• Processes payroll and provides service for payroll matters, verifies information received, and ensures compliance with policy and procedures
• Completes data input including new employees, deductions, benefits, promotions, leaves, and terminations
• Works with Human Resources to track employee time off and accruals
• Processes records of employment, benefit updates, and other special requests
• Assists with the procurement of supplies and equipment.
• Maintains inventory of fixed assets, clinical testing resources and supplies
• Maintains filing systems in accordance with records management policies and procedures
• Performs other finance related duties as required
• Works with the Executive Director to plan, manage and procure required goods and services (such as furniture, office equipment, office supplies, etc.).

Requirements

Knowledge

• Knowledge of accounts payable, receivable, and payroll policies, procedures, and processes
• Knowledge of collective agreements and relevant governing legislation, policies, procedures, and processes (taxation, CPP, EI, HST/EHT reporting)
• Knowledge of office productivity software and databases, and technology devices

Education

• Completion of college diploma in business, accounting, or related discipline

Experience

• Greater than three years of previous work experience in financial services or accounting

Communication and Interpersonal Skills

• Provides first point of contact for accounting related inquiries
• Explains, clarifies, and exchanges process and procedural information
• Interacts across a range of stakeholders with a focus on the provision of financial support and the exchange, collection, and dissemination of information

Complexity and Problem Solving

• Works with autonomy to complete tasks
• Identifies issues, consults, and follows policies, procedures, and processes
• Prioritizes and adapts office activities in accordance with schedule and defined timelines and deadlines

Impact

• Contributes to the effective and efficient operations of core accounting practices and services
• Contributes to and supports completion of work unit activities
• Contributes to the accuracy and timelines of work unit deliverables

Responsibility for the Work of Others

• Familiarizes new employees with tasks, duties, practices, and processes

What we offer

Pay: From $53,690.00 per year

Other

Physical and Sensory Demands

• Uses computers and other office equipment
• Work is primarily performed at a desk with freedom of movement
• Concentration and visual effort during document preparation including cross checks of information and data accuracy
• There are interruptions to workflow including answering phones, reception, staff requests

Working Conditions

• Works in office environment

Work Location: In person