Administrative and Operational Project Coordinator

INNOCOM is looking for an organized, proactive, and service-oriented person to coordinate the administrative and operational follow-up of institutional projects.

Job Objective: To be the link between clients, management, and internal teams, ensuring correct project follow-up, document control, schedule compliance, activity coordination, and professional customer service.

Main responsibilities

• Coordinate meetings, agendas, visits, and activities related to projects.
• Follow up on schedules, deliverables, commitments, and critical dates.
• Manage and maintain updated physical and digital files.
• Prepare management reports, minutes, presentations, and executive summaries.
• Coordinate with Purchasing, Warehouse, Finance, Billing, and technical teams.
• Provide attention and follow-up to institutional clients until their requirements are resolved.
• Support delivery, closing, billing, and document control processes.

Requirements

• Minimum 2 years of experience in administrative coordination, operations, project management, or corporate customer service.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent writing, spelling, and professional communication skills.
• Ability to organize multiple tasks.
• Experience in document follow-up, reporting, and project control.
• Availability for meetings, deliveries, and extraordinary activities when the project requires it.
• Preferably experience in projects with public institutions or government entities.
• Gender indifferent.

We will additionally value (Not indispensable)

• Knowledge of tenders, contracts, and institutional files.
• Management of tools such as Planner, Trello, CRM, ERP, or SharePoint.
• Basic knowledge of technology, networks, or telecommunications.

Key competencies

• Organization and follow-up
• Customer service
• Executive communication
• Proactivity and sense of urgency
• Ability to work under pressure
• Discretion and confidentiality

If you are passionate about project coordination, customer service, and administrative management, we want to meet you. Apply by sending your CV.

-Requirements-

• Minimum education: University 1 year of experience
• Languages: English
• Age: between 25 and 45 years
• Knowledge: Project administration, Document control, Results orientation, Tenders, Organization, Follow-up, Project follow-up, Client liaison, Process leadership
• Driver's licenses: automobiles / cars
• Availability to travel: Yes

Keywords: residente, encargado, supervisor, subgerente, responsable, coordinador, gestor, capitan, administrative, operative, operativo