Admin and HR Officer
🚀 Admin & Human Resources Executive Innivate Pte Ltd | Ubi, Singapore Salary: S$3,000 – S$3,200 per month Full-Time | Monday to Friday | 8:30 AM – 5:30 PM Join Our Team! Innivate Pte Ltd is looking for a responsible, organised and hands-on Admin & Human Resources Executive to join our team in Ubi. This is a great opportunity for someone who enjoys a varied HR and administrative role and wants to gain broad exposure across employee management, work pass matters, government claims, office administration and management support. If you are detail-oriented, dependable and comfortable handling multiple tasks, we would like to hear from you! 💼 Key Responsibilities Human Resources Manage day-to-day HR activities including recruitment, onboarding, employee confirmation, performance management and employee exit processes.
Handle work pass matters including applications, renewals, cancellations, appeals and monitoring of expiry dates.
Prepare HR documents such as employment contracts, confirmation letters, resignation letters, promotion and transfer letters.
Maintain accurate employee records including attendance, leave and allowances.
Coordinate staff training and maintain relevant training, work pass, permit and insurance records.
Process and coordinate government-related claims such as Levy Waiver, NS claims, Maternity/Paternity Leave, Childcare Leave and other applicable schemes.
Handle employee expense claims and assist with insurance-related claims.
Support the implementation and maintenance of HR policies and procedures.
Maintain confidentiality of employee and company information.
Administration Manage day-to-day office administration including filing, scanning, documentation and data entry.
Maintain proper physical and digital filing and record-keeping systems.
Prepare basic reports, letters and internal documents.
Coordinate stationery, pantry supplies, office equipment and facilities matters.
Liaise with vendors and service providers when required.
Assist with relevant government grant and funding applications.
Support the maintenance of ISO-related documentation.
Provide administrative support to management and other departments as required.
👤 What We're Looking For Minimum NITEC / Higher NITEC / Diploma in Human Resources, Business Administration or a related field.
1–3 years of relevant HR and administrative experience preferred.
Experience in HR administration, work pass/permit documentation or general office administration will be an advantage.
Proficient in Microsoft Office , particularly Word, Excel and Outlook.
Good written and spoken English .
Strong organisational skills and attention to detail.
Responsible and able to handle confidential information appropriately.
Able to work independently and manage multiple priorities.
Positive attitude with a willingness to learn and take on new responsibilities.
🎁 What We Offer Competitive salary: S$3,000 – S$3,200
Company Profit Sharing
Flexible Benefit Scheme
Group Medical Insurance
Monday to Friday working schedule
Stable and supportive working environment
Opportunity to develop across both HR and administration functions
📍 Job Details Company: Innivate Pte Ltd Location: Ubi, Singapore Position: Admin & Human Resources Executive Employment Type: Full-Time Working Hours: Monday to Friday, 8:30 AM – 5:30 PM Salary: S$3,000 – S$3,200 per month 📩 How to Apply Interested candidates are invited to submit your updated CV/resume , together with your current/last drawn salary, expected salary and availability. Please indicate “Application – Admin & Human Resources Executive” in the subject line. Only shortlisted candidates will be contacted. We welcome candidates who are responsible, committed and keen to grow with Innivate Pte Ltd.