Medical Records Administrator

About the company

This position is located in the Indian Health Service (IHS), Billings Area Office, Office of Administrative Services, Medical Records Department. The incumbent serves as the consultant, recognized Area subject matter expert, and program authority for Medical Records and Health Information Management services throughout Billings Area, encompassing electronic and manual health information system operations. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Your tasks

Technical & Program Management - Plans, develops, organizes, implements, evaluates and continuously improves the Billings Area MRHIM program. Serves as the Area Technical authority and senior consultant on complex MRHIM matters. Program Oversight & Quality Assurance - Establishes, implements and monitors quality assurance/performance improvement (QAPI) indicators for the Area MRHIM program. Guides and promotes effective functioning of Health Record Review Committees and relates health information oversight activities. Administrative Duties - Assesses program resource requirements and operating costs and develops budget input for Area MRHIM activities. Provides program management advice concerning organization, workload, resource utilization and operational requirements affecting Area and Service Unit MRHIM programs. Training & Career Development - Develops and maintains a career development and continuing education program for medical records and health information management personnel.

• Plan, develop, implement, and evaluate standards, procedures, and operational guidance for Medical Records and Health Information Management (MRHIM) functions.
• Interpret and apply agency requirements, federal laws, and regulations to address complex health information management issues.
• Conduct quantitative and qualitative analyses of medical records, health information, and clinical documentation to assess compliance, data integrity, program effectiveness, and conformance with applicable standards.

Requirements

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Specialized Experience at a GS-13 grade level: Examples of qualifying specialized experience include:

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.

Other

Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.