Senior Office Administrator - IPOA

About the company

The Independent Policing Oversight Authority (IPOA) is established pursuant to the Independent Policing Oversight Authority Act Cap. 86 Laws of Kenya. Its main function is to provide for civilian oversight over the work of the Police. The Authority wishes to recruit results-oriented Kenyan citizens with drive, vision and creativity to fill the following vacant positions: - Job Title: Senior Office Administrator Ref: IPOA/HR/12/2026 Job Grade: IPOA 7 1 Position Consolidated Salary: KES 124,140 – 230,730 Directorate: Human Resource & Administration Department: Administration Location / Work Station: Headquarters, Nairobi Reporting Relationships: Reports to Assistant Director, Office Administrative Services Job Purpose: This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority. Key Responsibilities / Duties / Tasks An officer at this grade will undertake the following duties and responsibilities:

Your tasks

1. Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
2. Managing correspondences;
3. Developing and maintaining the filing system in the respective office of deployment;
4. Organizing meetings and preparing necessary materials for the meeting;
5. Scheduling appointments and meetings;
6. Making travel arrangements;
7. Managing general administration of the office;
8. Providing office protocol;
9. Answering and directing phone calls;
10. Maintaining and updating records in the respective office of deployment;
11. Developing reports in respective office of deployment;
12. Coaching, mentoring and supervising staff under their purview.

Requirements

Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: i. Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position; ii. Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution; OR iii. Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution; iv. Secretarial management course lasting not less than four (4) weeks from a recognized Institution; v. Membership to a relevant professional body where applicable vi. Proficiency in computer applications; and vii. Shown merit and ability as reflected in work performance and results. How to Apply: Interested applicants who meet the stated requirements are invited to submit their applications through the Authority’s CAREERS PORTAL, applications should be submitted no later than Tuesday, 10th November, 2026. Director/Chief Executive Officer, Independent Policing Oversight Authority, 1st Ngong Avenue, ACK Garden Annex, 2nd Floor, P.O Box 23035 – 00100, Nairobi. Email: recruitment1023@ipoa.go.ke Please note that upon receiving an offer of employment, the successful candidate will be required to comply with the provisions of Chapter Six of the Constitution of Kenya, 2010. This includes submitting valid copies of the following documents:

• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB);
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report);
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

Other

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, color, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview). Only shortlisted candidates will be contacted. Data Protection: The Independent Policing Oversight Authority (IPOA) is committed to safeguarding your personal data in accordance with the Data Protection Act. Any personal data provided will be processed in line with our Privacy Policy.