Office Assistant

🌟 Join Impress – Europe’s Dental Chain Leading Health-Tech Innovator! We believe everyone deserves a smile they’ll love 😁. As the largest Ortho clinic chain in Europe, we combine cutting-edge tech with expert care, revolutionizing invisible orthodontics since 2019. With 120+ clinics across 10 countries 🌍 and rapid growth, we’re improving lives worldwide. We are looking for an Office Assistant to join our team at our Barcelona HQ The core responsibility is ensuring the office runs smoothly, efficiently, and safely , allowing other employees to focus on their primary jobs. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors. Responsibilities: Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).

Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.

Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.

Organizing and scheduling internal meetings, appointments, and general use of conference rooms.

Review travel arrangements (flights, hotels, transport) for employees or leadership.

Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Qualifications: Experience with administrative and clerical work Proficiency in Office suite

Strong communication skills

Strong ability to multitask

Friendly and upbeat demeanor