Personal Assistant to Head of Growth
About the company
Impossible Marketing is a leading digital marketing agency in Singapore, specialising in SEO, Google Ads, Social Media Marketing, and AI-driven marketing solutions.
Your tasks
We are a dynamic, fast-paced, and fun-loving team that believes in doing great work while enjoying the journey. We are looking for an outgoing, confident, and highly proactive Personal Assistant to our Head of Growth to provide administrative, operational, and client coordination support.
- Administrative & Operational Support: Provide day-to-day administrative and operational support to the Head of Growth, including preparing, formatting, and updating client proposals, presentations, and other business documents.
- Client Meeting Coordination: Attend client meetings, take accurate meeting minutes, document key discussion points, and track follow-up actions to ensure nothing falls through the cracks.
- Scheduling & Communication: Coordinate calendars, meetings, appointments, and communications to ensure smooth day-to-day operations.
- CRM & Sales Pipeline Management: Maintain accurate and up-to-date client databases, CRM records, sales pipelines, and relevant documentation.
- Client Follow-ups: Proactively follow up with clients on proposals, enquiries, outstanding action items, and other communications to keep conversations moving forward.
- Internal Team Coordination: Liaise with internal teams to coordinate tasks, monitor progress, and ensure timely follow-through on key deliverables.
- Ad Hoc Support: Assist with other administrative, coordination, and operational tasks as needed to support the Head of Growth and the wider team.
Requirements
This role is ideal for someone who enjoys working with people, thrives in a fast-moving environment, and takes pride in keeping things organised, efficient, and on track.
We are looking for someone who is
- Outgoing and confident: A strong communicator who is comfortable meeting clients, engaging in conversations, and representing the company professionally.
- Positive and personable: Brings good energy, has a fun personality, and enjoys working with people.
- Organised and detail-oriented: Able to manage multiple tasks, keep records accurate, and ensure important details are not overlooked.
- Proactive and resourceful: Takes initiative, anticipates needs, follows through on tasks, and finds solutions instead of waiting to be told what to do.
- Independent and dependable: Able to work with minimal supervision, manage priorities, and deliver work on time.
- A strong communicator: Possesses good written and verbal communication skills, with the ability to prepare clear documents and communicate professionally with clients and colleagues.
- Tech-savvy: Familiar with Microsoft Office, Google Workspace, and CRM systems.
What we offer
- Be part of a growing digital marketing agency with an energetic and collaborative team.
- Gain exposure to client management, business development, sales operations, and digital marketing.
- Work closely with the Head of Growth and gain valuable insights into business growth and strategy.
- Enjoy a dynamic working environment where initiative, ownership, and a positive attitude are valued.
How to apply
Think you are the right fit? If you are outgoing, organised, resourceful, and ready to make things happen, we’d love to hear from you!
Other
Probation Period This position includes a 6-month probationary period to assess mutual compatibility within the job role.