Back Office Coordinator — Projects Department

IDOLO Group · Thessaloniki · Full-time The Company IDOLO Group designs, equips, and operates spas and wellness centers in luxury hotels throughout Greece. We have delivered more than 100 spas and operate 15 units in 8 destinations. In 2026, we received three World Luxury Spa Awards, including Best Spa Development Group. We are based in Thessaloniki, where we also operate Idolo Spa and Idolo House. The Position We are looking for a Back Office Coordinator for the projects department, with the objective of providing administrative and operational support for the installations we implement throughout Greece. The role reports to the projects management and collaborates daily with project managers, technical crews, and the accounting department. Responsibilities Maintenance and updating of the project monitoring system Orders to suppliers and monitoring deliveries to the construction site Management of pending items with customers, suppliers, and partners Organization and maintenance of the project folder: plans, quotes, contracts, receipts Drafting quotes based on standardized templates, for review by the technical team Organization of travel and accommodation for the crews Support for the accounting department in monitoring open balances per project

Send your CV to info@idologroup.com with the subject "Back Office Coordinator". All applications will be treated with absolute confidentiality.

Required Qualifications: Candidate Profile  Required: Organizational skills and attention to detail Comfort with Excel and digital tools Good knowledge of English, written and spoken Consistency in following up on pending items and meeting deadlines Ability to communicate with technical crews, suppliers, and customers Desirable: Previous experience in a technical company, construction, logistics, or project management Knowledge of Italian will be appreciated but is not required Familiarity with project management tools or ERP systems Benefits: ​ Benefits Full-time with a permanent employment relationship Remuneration commensurate with qualifications and experience Continuous training and development opportunities Modern working environment in the center of Thessaloniki

Submission of Applications Send your CV to info@idologroup.com with the subject "Back Office Coordinator". All applications will be treated with absolute confidentiality.