Executive Assistant

A company in the real estate and construction sector is looking for an Executive Assistant with experience in administrative management, agenda organization, and follow-up on executive and personal matters.

They are looking for an organized, reliable, discreet person with initiative, who has the ability to resolve unforeseen events and provide direct support to General Management.

Job Objective:

Provide administrative and executive support to the Director through the efficient management of their agenda, documentation, meetings, commitments, and personal matters, ensuring organization, confidentiality, and timely follow-up of activities to facilitate decision-making and the proper functioning of the Management.

Activities to be performed:

Administrative and executive matters:

• Manage and organize the Director's agenda.
• Coordinate meetings, appointments, and professional commitments.
• Follow up on pending items, agreements, and administrative activities.
• Prepare, organize, and manage documents.
• Handle calls, emails, and requests directed to the Director.
• Handle confidential information with absolute discretion.

Personal matters:

• Organize and follow up on the Director's personal commitments.
• Coordinate appointments, reservations, and personal activities.
• Perform and follow up on payments, purchases, and procedures.
• Support the coordination of family activities.
• Resolve unforeseen events and personal pending items with a sense of urgency and discretion.

Requirements

• Education: Bachelor's degree in Business Administration or related fields.
• Experience: Minimum 2 years in similar positions such as Executive Assistant, Executive Assistant, or Personal Assistant.
• English: Basic.
• Tools: Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), email, digital calendars, and administrative organization tools.
• Indispensable: Must know how to drive a car and have a valid driver's license. The company provides a vehicle for activities that require it.
• Availability to work occasionally on Saturdays, depending on the workload or scheduled meetings.

Required Competencies

• Organization and time management.
• Discretion and confidentiality.
• Reliability and responsibility.
• Proactivity and initiative.
• Sense of urgency.
• Effective communication.
• Attention to detail.
• Problem-solving and handling unforeseen events.
• Adaptability and prioritization skills.

What do we offer?

• Salary: $18,000 to $20,000 net monthly.
• Payment: Weekly.
• Statutory benefits (Prestaciones de ley)
• Schedule: Monday to Friday from 9:00 a.m. to 6:00 p.m., with occasional availability on Saturdays.
• Modality: 100% on-site.
• Work zone: Av. Campanario, C.P. 76146, Querétaro, Qro.

Are you interested in this opportunity?

Apply through this medium!

Requirements

• Minimum education: Higher education - Bachelor's degree
• 2 years of experience
• Languages: English
• Knowledge: Microsoft office
• Driver's licenses: A

Keywords:

ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide