Your tasks
- Administrative Operations
- Oversee daily office operations and general administrative functions
- Manage and maintain company records, documents, and filing systems
- Ensure effective coordination between management, factory, and retail outlets
- Staff & HR Administration
- Manage staff attendance, leave records, and work schedules
- Prepare employment contracts and related staff documentation
- Assist in recruitment, onboarding, and orientation of new employees
- Handle day-to-day HR matters and internal staff communication
- Financial & Basic Accounting Support
- Compile daily sales reports from retail outlets
- Prepare basic management reports and summaries
- Liaise with accountants on payroll, CPF submissions, and financial documentation
- Licensing & Compliance
- Manage and renew company licenses and permits
- Coordinate compliance documentation with relevant government authorities
- Support certification processes including Halal certification and HACCP documentation
- Inventory & Procurement Support
- Monitor inventory levels of office and operational supplies
- Coordinate procurement activities and communicate with suppliers
- Maintain supplier records and manage purchase invoices
- Outlet Coordination
- Monitor daily sales performance across outlets
- Coordinate operational and staffing issues between outlets and management
- Assist in staff scheduling and daily operational planning
- Reporting & Management Support
- Prepare weekly and monthly management reports
- Provide administrative support to directors in planning and coordination
