Executive Assistant / Coordinator — Delegation Support (Jakarta)

Huang He Consultancy is delivering a high-level Dubai Customs delegation's learning journey to Jakarta/Cikarang, Indonesia (19–20 October 2026, part of a wider Indonesia + Thailand programme). This role is Huang He's on-the-ground point of contact in Jakarta — part executive assistant, part delegation host — handling hospitality, vendor coordination, and administrative support before and during the visit. Responsibilities

• Scout and confirm halal-certified or Muslim-friendly dining venues (private rooms) for hosted meals on 19–20 October
• Assist with hotel booking coordination and VIP check-in arrangements in Jakarta
• Coordinate dedicated ground transport (3 vehicles with drivers) for airport transfers and all site visits, incl. the Cikarang transfer (~1.5–2 hrs each way)
• Support VIP airport-reception arrangements at Soekarno-Hatta International Airport (name list, passport/flight details submission, vehicle plate numbers)
• Assist with preparing token gifts for host organisations
• Local point of contact for printed-materials logistics (briefing dossier, delegate handbook)
• On the ground 18–20 October: real-time issue resolution, run-sheet support, and liaison with venues/drivers/interpreter
• Report progress and flag issues to us throughout the retainer period

Requirements

• Based in or near Jakarta; able to travel to Cikarang
• Fluent in Bahasa Indonesia and working proficiency in English
• Background in events, hospitality/MICE, guest or VIP services, or executive assistance preferred — not a freight, warehouse, or supply-chain logistics background
• Comfortable working with government-adjacent protocol and VIP arrangements
• Reliable, discreet, responsive — this is a confidential, senior-delegation engagement

Compensation

• SGD 250/month retainer for the engagement period (confirmed)
• Hotel accommodation and a daily allowance provided for the on-ground days (18–20 October) — allowance amount to be confirmed
• NDA to be signed before onboarding

Skills: Administration, English Language, Organizational Skills, Secretarial Skills, Scheduling, Google Drive, Communication Skills, Personal Assistant