Lead Project Manager

Responsibilities:

Client, Stakeholder & Meeting Management:

Serve as the primary day-to-day representative of the company on assigned projects.

Engage clients to understand project objectives, priorities, budgets, and programme requirements.

Advise clients on project strategy, procurement options, commercial implications and project risks.

Manage client expectations and maintain strong relationships with clients, consultants, contractors, suppliers and other stakeholders.

Coordinate communication across project stakeholders and escalate critical issues requiring management intervention.

Organise and chair project meetings involving clients, consultants, contractors and vendors Ensure key decisions, responsibilities and action items are properly documented, communicated and followed through to completion

Project Planning, Programme & Controls:

Review project briefs and establish appropriate project execution strategies.

Define project scope, deliverables, milestones, resource requirements and reporting structures.

Develop and maintain project management plans, programmes, communication protocols and approval workflows.

Coordinate project kick-off and mobilisation activities.

Monitor project progress against agreed programmes, milestones and critical path activities Identify programme slippage, potential delays and constraints and recommend appropriate corrective or recovery measures.

Coordinate design, procurement and construction activities against the overall project programme.

Design & Construction Coordination:

Coordinate design teams, specialist consultants and contractors throughout project delivery.

• Review project and design information at a coordination level to identify gaps,

inconsistencies, conflicts and outstanding actions.

Coordinate drawing reviews, technical workshops, RFIs and consultant responses through to closure.

Monitor contractor performance against agreed programmes, contractual obligations and project requirements.

Track construction progress, milestones, quality requirements and areas of delay.

Coordinate consultant inspections, site reviews and technical assessments.

Coordinate and monitor contractor submissions.

Support the resolution of design, construction and site coordination issues and ensure appropriate technical parties address outstanding matters.

Procurement, Commercial & Contract Management:

Develop and coordinate procurement strategies and schedules in line with project requirements.

Prepare and coordinate Requests for Proposals, Invitations to Tender and other bid documentation.

Coordinate vendor and consultant prequalification, tender clarification and evaluation processes.

Review and compare technical and commercial submissions and support the preparation of recommendation reports.

Review contracts and advise clients on contractual obligations, commercial implications and project risks.

Support contract negotiations and consultant or contractor appointments.

Risk, Reporting & Project Documentation:

Proactively identify project risks, constraints and potential delivery challenges.

Assess the impact of identified risks on programme, cost, quality and project objectives and coordinate appropriate mitigation measures.

Prepare weekly and monthly project reports, executive summaries, dashboards and presentations.

Maintain accurate project records, trackers, logs, registers and decision records.

Monitor project performance indicators and stakeholder deliverables.

Team Leadership & Company Support:

Lead and coordinate internal project teams and resources.

Contribute to business development, company process improvement, and strategic initiatives

Perform other related duties as assigned.

Requirements:

Bachelor’s degree in Architecture, Engineering, Construction Management, Quantity Surveying, Project Management or another relevant discipline.

Postgraduate qualification, further training or certification in Project Management is preferred. Minimum of 5 years of relevant project management experience within architecture, construction, design consultancy, real estate development, or a related environment.

Relevant professional membership or certification is an added advantage.

Demonstrated experience managing projects through planning, design, procurement, construction, and completion.