Receptionist cum Administrative Assistant

🏫 School: Anderson Secondary School

📍 Location: 10 Ang Mo Kio St 53, Singapore 569206 👥 Vacancy: 1 Position 💼 Employment Type: Full-Time Contract 📅 Contract Period: 1 Nov 2026 – 31 Dec 2027 🔄 Option to Extend: 1 additional year

🕐 Working Hours

Monday–Thursday: 7:15 AM – 4:15 PM, inclusive of 30-minute lunch break Friday: 7:15 AM – 3:45 PM, inclusive of 30-minute lunch break No service required on Saturdays, Sundays and gazetted public holidays. The school may allow a 1-hour lunch break depending on operational requirements; working hours will then end 30 minutes later.

📋 Job Summary

The Receptionist cum Administrative Assistant will support the school's General Office by providing front-counter customer service, assisting students and visitors, handling administrative tasks and supporting day-to-day school operations.

🔹 Key Responsibilities

Front Desk & General Office

• Maintain a neat and organised reception/counter area.
• Greet and assist students, parents, staff, guests, suppliers and other visitors professionally.
• Handle telephone enquiries, take accurate messages and direct visitors/calls to the appropriate staff.
• Assist unwell or injured students by:
• Escorting students to the sickbay.
• Providing basic care and supervision.
• Maintaining sickbay cleanliness and injury records.
• Processing early dismissal of unwell students.
• Contacting parents/guardians when required.
• Maintain records of lost and found items, spare uniforms and cash found.
• Handle incoming and outgoing mail.
• Assist with distributing documents to students and parents.
• Maintain proper records of key issuance to students and contractors.

Administrative & Operational Support

• Update and maintain staff contact lists and movement charts.
• Assist with updating pigeonholes in the General Office and outside HOD and Staff Rooms.
• Prepare and issue letters or certificates for student-related matters.
• Notify teachers of relief duties during the school term.
• Print and issue name tags for teachers and visitors.
• Follow relevant emergency protocols.
• Support administrative staff during peak periods.
• Track bus bookings and assist with facility bookings.
• Perform photocopying, filing, scanning and data-entry.
• Carry out other duties assigned by the Admin Manager and School Leaders.

🎓 Qualifications

Minimum GCE ‘N’ Level . Certificates related to the role are advantageous, such as:

• First Aid
• Office Skills
• WSQ Office Skills
• Workplace Literacy

Proficient in Microsoft Office , including Word, Excel and PowerPoint.

💼 Experience

• Minimum 3 years of experience as a Receptionist cum Administrative Assistant in a Secondary School.
• Prior experience working in a Secondary School environment is an added advantage.
• Good customer service and communication skills.
• Able to multitask and adapt to changing operational requirements.
• Able to work independently and as part of a team.